Aviation Admin Assistant

General Administrative Support:

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Prepare, organize, and approve payroll.
• Order and maintain office supplies, ensuring adequate stock levels.
• Maintain and organize common office areas.
• Assist with photocopying, scanning, and faxing.
• Greet and assist visitors in a professional and courteous manner.

Communication and Correspondence:

• Draft and edit correspondence, emails, memos, and reports.
• Proofread documents for accuracy and completeness.
• Maintain and update contact lists and databases.
• Assist with the preparation of presentations and other materials.

Project Support:

• Assist with various administrative tasks related to projects.

Other Duties:

• Perform other administrative and clerical duties as assigned.
• Maintain confidentiality of sensitive information.
• Contribute to a positive and collaborative team environment.

Qualifications:

• Gather information and prepare reports as needed.
• Follow up on project-related tasks and deadlines.

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization
• Communication: Effective written, spoken, and non-verbal communication as well as presentation skills
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor
• Decision Making: Ability to quickly make sound decisions and judgments
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes
• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management,
• Business Administration, Education, or related field preferred.
• Two or more years of aviation operations, training, safety, or supervisory experience preferred.
• Experience coordinating employee training programs and maintaining compliance records preferred.
• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
• Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
• Preferred: Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee Assistance Program (EAP)
• Career development and ongoing training
• Health savings account
• Life insurance

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS Aviation

HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies.