Bond Accountant

Job Title: Bond Accountant

Wage/Hour Status: Exempt

Reports to: Chief Operations Officer

Pay Grade: Admin/Prof - 3

Dept./School: Facilities and Operations

Work Calendar: 226 Days

Date Revised: 11/10/2026

PRIMARY PURPOSE

Coordinate and support the financial and administrative activities of the district''s bond program, including purchasing, project budgets, expenditure monitoring, financial reporting, and compliance with approved bond propositions. Work collaboratively with the Construction and Planning Department, the Chief Financial Officer, Finance, and Purchasing to ensure bond-funded projects are properly documented, expenditures are authorized, and accurate financial information is maintained in accordance with district policies and applicable requirements.

QUALIFICATIONS

Education/Certification:

• Bachelor''s degree in accounting, finance, business administration, or related field preferred.
• Texas Association of School Business Officials (TASBO) certification and/or CPA preferred.

Special Knowledge/Skills:

• Knowledge of governmental accounting, auditing principles and school district financial practices.
• Knowledge of construction project administration, budgeting, and financial reporting.
• Knowledge of public-school purchasing procedures and applicable procurement requirements.
• Understanding of construction contracts, purchase orders, payment applications, and retainage.
• Ability to analyze financial information, identify discrepancies, and recommend solutions.
• Ability to maintain accurate financial and administrative records for multiple projects.
• Proficiency in computerized financial systems, spreadsheets, and financial reporting applications.
• Strong organizational, analytical, communication, and interpersonal skills.
• Ability to work independently, manage multiple priorities, and collaborate effectively across departments.

Experience:

• Three years experience in accounting, purchasing, financial administration, construction project administration, or related field preferred.
• Experience in a Texas public school district, governmental entity, bonds, or construction preferred.

MAJOR RESPONSIBILITIES AND DUTIES

Bond Program Administration and Compliance

1. Coordinate and support the financial and administrative activities associated with the district''s bond-funded construction and capital improvement projects.

2. Review proposed bond expenditures for consistency with approved bond propositions, authorized project purposes, and available project funding.

3. Maintain records of bond program budgets, expenditures, commitments, and available balances by bond proposition and individual project.

4. Work with the Chief Operations Officer, construction personnel, and project managers to monitor project activity and identify administrative or financial concerns.

5. Assist with establishing and maintaining procedures for tracking bond expenditures, project commitments, and supporting documentation.

Purchasing and Construction Coordination

1. Coordinate bond-funded purchasing activities with the district''s Purchasing Department to ensure compliance with district policies, established purchasing procedures, and applicable laws and regulations.

2. Prepare and enter purchase requisitions for bond-funded projects, ensuring appropriate account coding, available project funding, and required supporting documentation.

3. Work with construction and project personnel to ensure purchasing requests include appropriate specifications, documentation, and approvals.

4. Serve as a liaison between Construction and Planning and the Purchasing Department regarding bond-funded purchases, contracts, purchase orders, and related procurement activities.

5. Monitor outstanding purchase orders and coordinate with project personnel to ensure goods and services are properly received and documented in accordance with district procedures.

6. Assist with coordinating the purchasing, delivery, receiving, and documentation of furniture, fixtures, and equipment (FF&E) associated with bond-funded projects.

7. Track construction contracts, change orders, payment applications, retainage, and other financial commitments associated with bond projects.

8. Coordinate with construction personnel, contractors, Purchasing, and Finance to resolve discrepancies involving project expenditures, payments, and supporting documentation.

Financial Monitoring and Reporting

1. Maintain detailed project financial records, including approved budgets, expenditures, encumbrances, and remaining available balances.

2. Monitor project expenditures and financial commitments to identify potential budget concerns, discrepancies, or funding needs.

3. Assist with developing and updating project budgets, including approved budget adjustments and project allocations.

4. Monitor anticipated project expenditures and cash-flow requirements to assist district administration in planning and managing available bond resources.

5. Prepare monthly bond project financial reports for district administration and the Board of Trustees.

6. Prepare quarterly bond program financial reports and supporting information for the district''s Bond Advisory Committee.

7. Reconcile bond project tracking records and financial reports with district accounting records in coordination with the Finance Department.

8. Provide supporting documentation and financial information to the Chief Financial Officer and Finance Department for bond-related accounting, budget adjustments, and other financial reporting requirements.

Records, Audit Support, and Project Closeout

1. Maintain organized and auditable records of bond-related contracts, purchase orders, expenditures, and supporting documentation in accordance with district procedures and records retention requirements.

2. Assist Finance with preparation of bond-related financial schedules, reconciliations, and supporting documentation for the district''s annual external audit.

3. Coordinate with Finance regarding bond-funded capital assets to ensure purchases and project completion information are properly documented.

4. Assist with the financial and administrative closeout of completed bond projects, including outstanding purchase orders, final payments, retainage, and supporting documentation.

Other Duties

1. Perform other duties related to the administration, financial monitoring, and accountability of district bond-funded projects as assigned. All assigned duties must be consistent with the authorized purposes of the applicable bond funds.

SUPERVISORY RESPONSIBILITIES

None.

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

Tools/Equipment Used: Standard office equipment, including computer and peripherals.

Posture: Prolonged sitting; occasional bending, stooping, standing, and walking.

Motion: Repetitive hand motions, frequent keyboarding, and use of computer equipment.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: Primarily office environment with occasional visits to district construction sites and facilities. May work prolonged or irregular hours as necessary.

Mental Demands: Work with frequent interruptions; manage multiple priorities and deadlines; maintain accuracy of financial records; maintain emotional control under stress.

POSITION FUNDING

This position supports the administration and financial management of the district''s bond program and is funded through applicable bond funds. Continued employment is contingent upon the availability of authorized funding and the district''s ongoing bond program needs.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Assigned duties shall be consistent with the responsibilities of the position, district policies and procedures, and the authorized purposes of applicable bond funds.