Bookkeeping & Office Operations Lead

About the Role

Based in Hayden, ID (83835), this role blends hands-on bookkeeping with day-to-day office coordination. As our Bookkeeping & Office Operations Lead, you’ll keep the engine of the office humming while maintaining precise financial records that inform key decisions.

A Day in the Life

You start by scanning yesterday’s invoices and incoming payments, updating ledgers in QuickBooks, and clearing any payable items on deck. Mid-morning, you pull together figures for the monthly financial snapshot and flag variances for leadership. After lunch, you reorder office supplies, coordinate equipment needs, and refine a workflow that speeds up approvals. Before wrapping up, you sync with managers to provide administrative support and ensure policies and regulations are followed.

What You’ll Own

• Daily oversight of office operations to foster a productive, organized workspace.
• Full-cycle accounts payable and receivable: invoicing, payment processing, and follow-up.
• Accurate recordkeeping and preparation of monthly financial reports.
• Support for budgeting and forecasting activities aligned with business goals.
• Procurement of office supplies and coordination of equipment.
• Administrative assistance to management and team members as needed.
• Adherence to company policies and applicable regulations.
• Implementation and continuous improvement of office procedures for efficiency.

What You Bring

• Proven background as an office manager, bookkeeper, or closely related role.
• Solid command of bookkeeping/accounting fundamentals.
• Fluency with accounting software (e.g., QuickBooks) and the Microsoft Office Suite.
• Exceptional organization and the ability to juggle multiple priorities.
• Keen attention to detail with strong problem-solving skills.
• Clear, professional communication and strong interpersonal skills.
• High school diploma required; an associate’s or bachelor’s in accounting or a related field is preferred.

Location

On-site in Hayden, ID 83835.