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Administrative Support Jobs in Charlotte, NC

Contract Administrative Assistant

Search Solution Group

Charlotte, NC

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JOB DETAILS
SKILLS
Administrative Certification, Administrative Skills, Artificial Intelligence (AI), Banking Services, Business Administration, Calendar Management, Communication Skills, Contract Management, Corporate Event Management, Customer Support/Service, Detail Oriented, Diversity, Document Management, Documentation, Employee Orientation, Establish Priorities, Executive Assistant Skills , Facilities Management, Financial Services, Human Resources, Human Resources Processes, Interpersonal Skills, Leadership, Logistics, Mail Processing, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Visio, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Process Flow Diagram (PFD), Process Improvement, Project Management Software, Project/Program Coordination, Proofreading, Record Keeping, Slack, Standard Operating Procedures (SOP), Team Player, Time Management, Travel Planning, Vendor/Supplier Relations, Writing Skills
LOCATION
Charlotte, NC
POSTED
1 day ago
Job Overview:
Search Solution Group is seeking a Contract Administrative Assistant on behalf of our client, a financial services and fintech company. The Contract Administrative Assistant serves as a critical support resource for executive leadership and key departments across the organization. This highly visible role provides direct administrative support to the CEO while assisting department leaders with operational, HR, and office administration responsibilities. The ideal candidate is proactive, highly organized, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism, discretion, and exceptional attention to detail.
Key Responsibilities:Executive & Leadership Support
  • Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, correspondence, reporting, research, and special projects.
  • Support department heads with scheduling, documentation, project coordination, and administrative tasks as needed.
  • Prepare, proofread, and format presentations, reports, policies, procedures, and business communications.
  • Develop and maintain organizational charts, process flow diagrams, and standard operating procedures.
  • Coordinate internal and external meetings, including agendas, materials, logistics, and follow-up actions.
  • Handle confidential and sensitive information with the highest level of discretion and professionalism.
Office Administration
  • Manage day-to-day office operations, including office supplies, vendor relationships, and facility coordination.
  • Serve as a primary point of contact for office-related inquiries and administrative support.
  • Maintain an organized, professional, and welcoming office environment.
  • Manage incoming and outgoing correspondence and route communications appropriately.
  • Assist with planning company events, team meetings, and employee engagement activities.
Human Resources Support
  • Assist with onboarding activities, including scheduling, documentation, and new hire coordination.
  • Maintain employee records, HR documentation, and organizational charts within company systems.
  • Support employee engagement programs, internal communications, and recognition initiatives.
  • Coordinate job posting activities, candidate scheduling, and recruiting support functions as needed.
  • Assist with HR compliance and documentation management.
Requirements Include:
Education:
  • Associate's or Bachelor's degree in Business Administration, Communications, Human Resources, or a related field preferred.
Experience:
  • Minimum of 5 years of experience in an Administrative Assistant, Executive Assistant, or similar support role.
  • Experience supporting executive-level leadership and multiple stakeholders preferred.
  • Experience within banking, financial services, or fintech environments strongly preferred.
  • Experience assisting with HR administration and onboarding activities is a plus.
Skills:
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Visio.
  • Strong experience with Zoom, Microsoft Teams, Slack, and AI productivity tools such as Claude.
  • Familiarity with project management tools such as Asana, Monday.com, or similar platforms.
  • Excellent written and verbal communication skills.
  • Strong organizational, multitasking, and prioritization abilities.
  • Ability to create professional process documentation, workflows, and organizational charts.
  • Strong attention to detail and problem-solving capabilities.
Certifications:
  • Professional administrative certifications are a plus but not required.
Knowledge:
  • Understanding of executive-level administrative support functions.
  • Knowledge of HR processes, onboarding procedures, and employee documentation practices.
  • Familiarity with office administration and vendor coordination.
  • Working knowledge of banking, financial services, or fintech industry operations is highly desirable.
  • Understanding of confidentiality requirements and professional business communications.
Key Competencies:
  • Executive Presence and Professionalism
  • Organizational Excellence
  • Time Management and Prioritization
  • Communication and Interpersonal Skills
  • Confidentiality and Discretion
  • Problem Solving and Critical Thinking
  • Initiative and Accountability
  • Adaptability and Flexibility
  • Teamwork and Collaboration
  • Process Improvement Mindset
  • Attention to Detail
  • Customer Service Orientation
  • Relationship Building Across All Organizational Levels
How to Apply:
To apply for this position, please click the "Apply" button at the top right of your screen. Alternatively, you can email your application to info@ssgresume.com. Please ensure to include your resume and any other relevant documents or information that showcase your qualifications and suitability for the role. We appreciate your interest in joining our team and look forward to reviewing your application.
Company Overview:
Industry: Telecommunications
Location: Charlotte, NC
Equal Opportunity Employer Statement:
Search Solution Group is an Equal Opportunity Employer committed to fostering an inclusive workplace where diversity is valued and respected. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status in our hiring process or employment practices. We believe that a diverse workforce brings unique perspectives and strengths, driving innovation and growth. All employment decisions are based on qualifications, merit, and business needs. We welcome applicants from all backgrounds to apply and contribute to our team.
Disclaimer:
Please note that the job description provided is not exhaustive and is subject to change. Additional duties may be assigned as needed to meet the evolving needs of the organization and to ensure the successful completion of projects and objectives.

About the Company

S

Search Solution Group

Search Solution Group delivers executive search and recruiting services by locating and vetting the most qualified candidates through traditional headhunting methods. As the new faces of old school headhunting, Search Solution Group has created permanent and sustainable employment solutions both locally and nationally since 2002. Search Solution Group has become an industry leader in the specialty areas of accounting and finance, engineering, manufacturing, supply chain, human resources, sales, marketing, operations, life sciences, analytical instruments, information technology, and legal. Search Solution Group has a dedicated team of recruiting and headhunting experts in its Buffalo, Baltimore and Charlotte offices. To become a client, or to view job openings and additional information, please visit searchsolutiongroup.com.

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.searchsolutiongroup.com/

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