Administrative Skills, Architectural Services, Communication Skills, Customer Support/Service, Detail Oriented, Distribution Services, Documentation Format, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Project Tracking, Project/Program Management, Proofreading, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
With distribution centers nationwide, McNICHOLS is the leading and trusted supplier of metal products including perforated, grating, mesh, expanded, and designer metals. Our products are used in applications all around you, helping to shape architectural designs, entertainment venues, and more. Family-founded and customer obsessed, we have a purpose-driven team inspired to support our customers in building America.
We have an opportunity for an Administrative Assistant to join our HOLE team. The Administrative Assistant plays a central role supporting senior leaders at our corporate office. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.
This position is located at our corporate headquarters overlooking the beautiful waters of Tampa Bay.
Key Responsibilities
- Schedule and prepare for internal meetings as well as meetings with vendors, customers, or business partners
- Coordinate frequent business travel and proactively adjust itineraries around travel delays
- Screen calls appropriately with excellent phone etiquette
- Maintain and organize documents with attention to accuracy and confidentiality
- Manage several work projects simultaneously: tracking due dates and following up to ensure timely completion
- Prepare, proofread, and format correspondence, documents, and data
- Assist executive leadership with their personal travel, calendar, and events
- Provide general administrative support to corporate leadership, including copying, scanning, mailing, and document assembly
Qualifications
- Minimum 5 years of administrative experience required; experience in corporate office or professional office strongly preferred.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook. PowerPoint) required
- Exceptional organizational skills and attention to detail
- Proven ability to multi-task and manage competing priorities
- Excellent verbal and written communication skills
- Ability to handle sensitive and confidential information with absolute discretion
- Availability outside of standard office hours to support travel changes or other time-sensitive tasks
- Notary Public or willingness to obtain the certification
At McNICHOLS we reward our team with quarterly incentives, great health and wellness benefits, generous 401k matching, 15 days of PTO, as well as 100% company paid life insurance, disability, wellness, and financial health benefits.
Join McNICHOLS - Where Inspired People and Inspired Service are our mission. Visit us at mcnichols.com/careers to learn more!
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McNICHOLS Co
McNichols Company is North America’s leading supplier and fabricator of perforated and expanded metal, wire mesh , architectural metals and a variety of grating products. Founded in 1952 by the late Robert L. McNichols, the company was established on Christian values, high ethical standards and a strong commitment to customer satisfaction. With 18 metals service centers located nationwide, McNichols has a dedicated staff and communication network in place that can supply worldwide service.
100 to 499 employees
http://www.mcnichols.com/