GBM Classic Administrative Assistant - Boston, MA
Responsibilities:
" Provides administrative support in a complex team environment to a senior group or executive.
" Coordinates complex, senior-level internal/ external meetings and conference calls.
" Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
" Supports internal and external managers or clients.
" Organizes and ships literature to clients.
" Responds and follows up on client requests.
" Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
" Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
" Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
" Maintains understanding of firm policies and handles certain issues independently.
" Manages monthly invoices and arranges for payment.
" On-boards new hires, processes new employees, transfers, termination, etc.
" Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
" Orders supplies and keeps inventory well-stocked.
Skills:
" Requires excellent interpersonal and communication skills.
" High attention to detail.
" Ability to maintain high standards despite pressing deadlines.
" Ability to solve problems quickly and efficiently.
" Strong knowledge of general business, corporate and government cultures.
" Ability to handle highly sensitive, confidential and non-routine information.
" Self-starter with excellent anticipation skills; problem solving; follow up.
" Demonstrated dependability and sense of urgency about getting results.
" Demonstrates high degree of integrity and confidentiality.
" Strong organizational skills.
" Comfortable working with people at all organizational levels.
" Comfortable working in a sometimes hectic, high pressure environment.
" Ability to display a consistent, professional degree of communication
" Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
" Must be able to prioritize a variety of time-sensitive tasks.
" Must have excellent judgment; independent thinker and resourceful.
" Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
" Team player with a positive attitude.
" Highest degree of integrity, professionalism, diplomacy and discretion required.
" Prefer 5+ years of experience