Executive Assistant - Administrative Support Assistant 5

Executive Assistant - Administrative Support Assistant 5

Salary

$56,305.60 - $85,342.40 Annually

Location

Johnston - 50131 - Polk County, IA

Job Type

Full-time

Job Number

27-01325

Agency

582 Iowa Department of Public Defense

Opening Date

11/05/2026

Closing Date

11/29/2026 11:59 PM Central

LinkedIn Tag

#LI-DNP

Point of Contact

dpdhumanresources@dpd.iowa.gov

To Apply

Applicants are encouraged to attach a resume and cover letter to their NeoGov application

• Description
• Questions

Job Description

This is a non-merit position. Candidates must follow the instructions in the "To Apply" section.

What We Are Seeking:

The Department of Defense is looking for an Executive Assistant to support the Senior Command Group. This position reports to The Adjutant General, Iowa National Guard and provides sensitive administrative, operational and executive level support.

Who We Are:

Our Agency directly supports the Iowa National Guard sustainment, readiness and modernization, providing support so they are able to fulfill their missions in Iowa's communities or their work for the State during emergencies or times of need. We are made strong by a highly qualified, diverse and talented staff. Working at the Iowa Department of Public Defense will provide you with the opportunity for a robust career!

What You'll Do:

• Schedule and manage meetings and official commitments, resolve any conflicts, and handle calendar permissions.
• Coordinate travel logistics and process military orders for both domestic and international travel.
• Compile necessary documents and research for events and liaise with external offices such as the Governor's Office and National Guard Bureau.
• Manage event protocol for dignitaries and VIPs, including invitations, itineraries, and hospitality.
• Draft and distribute various official documents for the Senior Command Group, ensuring alignment with Army or Air policies.
• Review documents for proper formatting and staffing and verify contracts as a Notary Public with Staff Judge Advocate approval.
• Manage communication channels and provide policy guidance; order General Officer stationery.
• Manage timekeeping and leave accountability for senior state employees using Workday.
• Track budgets and submit reports, including the SLMO report to the National Guard Bureau, and manage the Senior Commanders Allowance Account (SCAA) in line with policies for audits.
• Oversee procurement of Command Group coins and medallions.
• Oversee daily administrative tasks and manage equipment and property for the executive suite, including serving as the Key and Lock Custodian and alternate Physical Security Manager.
• Coordinate vehicle uses and maintenance with the Fleet Manager, and handle office repairs and copier maintenance requests.
• Supports the Adjutant General and Senior Command Group by handling administrative, operational, and support tasks, assisting with special projects, covering for absent staff, and representing the office on specific committees.

Location and hours:

Joint Force Headquarters, 6100 NW 78th Ave, Johnston, IA 50131, Monday through Friday 8 hours a day.

Benefits:

At the State of Iowa, we are committed to your well-being. As a valued team member, youll enjoy a comprehensive benefits package that includes:

• Paid Time Off: Enjoy vacation with accruals that roll over on a yearly basis, sick leave with no limits on accrual and 9 paid holidays per year.
• Great Benefits: Excellent Health, Dental, and Vision Insurance Options.
• Retirement Plan: IPERS Retirement package and an option for a deferred compensation plan.
• Flexibility: Flexible Spending Accounts (medical and dependent care).
• Life Insurance: Free Life Insurance.
• Support: Employee Assistance Programs and Employee Discount Programs.

To learn more about the benefits of working with the State of Iowa, visit our benefits webpage.

Why Choose Us?

Choose us for our strong team culture, positive work environment and opportunities for professional growth and development. We are an Equal Opportunity Employer. An individual shall not be denied equal access to state employment opportunities because of race, creed, color, religion, national origin, sex, age or physical or mental disability. The State of Iowa is an E-Verify employer. A complete package combining benefits, career and personal development is available here for you. Dive into our recruitment page to explore what sets us apart and become a part of our team!

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Five years of full-time work experience in a secretarial or administrative support capacity.

• All of the following (a and b):

• One year of full-time work experience in a secretarial or administrative support capacity; and

• A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.

• Current, continuous experience in the state executive branch that includes forty-two months of full-time work as an Administrative Support Assistant 2, thirty months as an Administrative Support Assistant 3, or eighteen months as an Administrative Support Assistant 4.

For more information click on this link to view the job description

Additional Qualification Requirements

Must obtain and maintain a "Secret Security Clearance". Must maintain security requirements for a DOD Common Access Card (CAC).

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.
• No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Do you have five years of full-time work experience in a secretarial or administrative support capacity?

• Yes
• No

04

Do you meet A and B: 2) All of the following (a and b): a. One year of full-time work experience in a secretarial or administrative support capacity; and b. A total of four years of education and/or full-time work experience in a secretarial or administrative support capacity, where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.

• Yes - I meet A and B
• No - I do not meet A and B

05

Are you a current permanent State of Iowa executive branch employee? IF YES - Do you have current, continuous experience in the state executive branch that includes forty-two months of full-time work as an Administrative Support Assistant 2, thirty months as an Administrative Support Assistant 3, or eighteen months as an Administrative Support Assistant 4?

• I am a current permanent State of Iowa executive branch employee AND do have current, continuous experience in the state executive branch that includes forty-two months of full-time work as an Administrative Support Assistant 2, thirty months as an Administrative Support Assistant 3, or eighteen months as an Administrative Support Assistant 4
• I am not a current permanent State of Iowa executive branch employee
• I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes forty-two months of full-time work as an Administrative Support Assistant 2, thirty months as an Administrative Support Assistant 3, or eighteen months as an Administrative Support Assistant 4

Required Question

Employer State of Iowa

Agency 582 Iowa Department of Public Defense Address 7105 NW 70th Ave

Johnston, Iowa, 50131

Website https://dpd.iowa.gov/