Executive Assistant
Location: Encino, CA
About Us
Our client is a boutique real estate private equity firm based in Los Angeles (Encino) with a diversified portfolio across multifamily and hospitality assets. Our platform focuses on value-add strategies and ground-up development nationwide, partnering with best-in-class operators and investors to create long-term value.
The Opportunity
We are seeking a highly organized, proactive, and polished Executive Assistant.. This is a high-impact role for someone who thrives in a fast-paced, entrepreneurial environment and enjoys being deeply involved across both professional and personal priorities.
This is not a behind-the-desk role—this individual will act as a true right hand to the CEO, anticipating needs, solving problems, and ensuring seamless day-to-day operations.
Key Responsibilities
- Manage complex and dynamic calendar scheduling across multiple time zones
- Oversee and respond to CEO communications, including email management and prioritization
- Support recruiting efforts in partnership with HR (job postings, resume review, candidate pre-screening)
- Coordinate onboarding and offboarding logistics with IT and internal teams
- Arrange detailed domestic and international travel, including comprehensive itineraries
- Track and manage work orders across personal and company properties to ensure timely completion
- Plan and coordinate social events, both in Los Angeles and during business travel
- Prepare and manage expense reports
- Handle reservations, purchasing, and gifting (including investor relations touchpoints such as birthday gifts)
- Coordinate staff events, engagement initiatives, and office culture efforts
- Liaise with vendors, house manager, and service providers for household and property needs
- Maintain office operations, including supply management and team recognition (birthdays, anniversaries)
- Provide after-hours support as needed, particularly during travel or critical meetings
- Serve as a trusted partner to the CEO, providing support across a wide range of business and personal initiatives
Requirements
Qualifications
- High school diploma or equivalent required; Bachelor’s degree preferred
- 3+ years of Executive Assistant experience, ideally supporting senior leadership
- Experience supporting high-net-worth individuals or working in a concierge-style environment is a plus
- Exposure to international travel coordination (Europe preferred) is a plus
What Will Set You Apart
- Highly motivated with a proactive, “no task too small” mindset
- Exceptional organizational skills and attention to detail
- Ability to adapt quickly and manage last-minute changes with composure
- Professional, polished, and service-oriented demeanor
- Strong discretion and ability to handle highly confidential information
- Resourceful problem solver with a high level of ownership
Benefits
Compensation & Benefits
- Generous paid time off, including vacation, sick days, holidays, and an additional week off at year-end
- 100% employer-covered Medical, Dental, and Vision insurance
- 401(k), Group Life, and AD&D benefits