Executive Assistant

Executive Assistant

Department:Business Operations

Employment Type:Full Time

Location:SF / Boston / Remote (USA)

Description

What You'll Be Doing

• Executive Support: Manage complex calendars, coordinate meetings, and prioritize executive schedules to maximize efficiency.
• Communication & Coordination: Act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Meeting & Event Management: Plan and execute leadership meetings, prepare agendas, take minutes, and track action items to ensure follow-through.
• Travel & Expense Management: Arrange domestic and international travel, accommodations, and itineraries while managing expense reporting.
• Project & Office Management:Assist in special projects, including research, presentations, and operational initiatives to support business objectives.
• Confidentiality & Discretion: Handle sensitive company information with the highest level of professionalism and confidentiality.
• Management of Travel Logistics: management of executives travel arrangements, scheduling, and calendaring (both personal and professional)

What We're Looking For

• 3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment.
• Exceptional organizational and time-management skills, with the ability to anticipate needs and proactively address challenges.
• Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
• Tech-savvy, with proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Linear).
• Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary.
• A strong sense of discretion and professionalism when handling confidential matters.
• Experience managing travel logistics, expenses, and supporting C-level executives.

Why Work at Recentive

• Impactful Work: Help shape the operational strategies of top-tier sports organizations, broadcasters, and live entertainment companies through applied analytics.
• Forward Thinking: Build analytical systems that blend creativity and rigor, combining algorithms, optimization, and real-world data to solve high-stakes problems.
• Collaborative Culture: Join a close-knit, interdisciplinary team that values learning, experimentation, and cross-functional collaboration.
• Growth & Ownership: Play a key role in shaping our data science practice while building next-generation tools from the ground up.