Administrative Jobs in San Francisco, CA

Kforce Inc.

$29 - $32 hourly

San Jose, CA

You are ready and willing to step in and help when your bandwidth allows, solve problems, and ensure efficient execution while focusing on both current needs and future priorities. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

PROLIM Corporation

Sunnyvale, CA

What You'll Get to Do: The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. Coordinate meetings and events—including internal staff meetings and engagements with customers and VIPs—by arranging venue logistics, conference room reservations, setup, catering, and tracking action items.

1Life Healthcare, Inc.

San Francisco, CA

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.

1Life Healthcare, Inc.

San Francisco, CA

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Phlebotomist / Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.

First Tek, Inc.

Richmond, CA

Summary: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Abacus Service Corporation

Hayward, CA

Receive, review, scan and distribute a variety of documents including applications, forms and other information submitted by program participants or owners, contracts, bid documents and general correspondence. The Administrative Clerk classification receives direct supervision from a department manager and receives guidance from the Eligibility Leadworker and/or the Leasing Services Leadworker.

Diverse Linx

$24 HOUR

Concord, CA

1 year Clerical - Healthcare Environment The Unit Secretary is responsible for providing the department with the clerical support necessary to ensure a smoothly functioning unit. The Unit Secretary works in partnership and collaboration with interdisciplinary team members, toward the end of providing quality patient care and enhanced communication.

One Vision International

$29 hourly

San Bruno, CA

This role serves as a primary point of contact for patients, providing high-quality customer service while managing check-in and check-out, multi-service scheduling in EPIC, and handling incoming calls. Hiring an experienced Healthcare Administrative Assistant to join a primary care clinic at a well-known company in San Bruno, CA.

Allana Buick & Bers

Oakland, CA

Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Flourish Research

Walnut Creek, CA

Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status.

Royal Electric

Pleasanton, CA

At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results. Individuals seeking employment at Royal are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Axelon Services Corporation

$1 - $2 HOUR

Emeryville, CA

Technical Knowledge: Excellent administrative skills, including proficiency in Microsoft Word, Excel, PowerPoint and 10 key calculators. Minimum Experience: Minimum of 3-5 year s progressively responsible administrative assistant experience, preferably in a healthcare delivery system or a medical office.

Felton Institute

$21 - $25 HOUR

San Francisco, California

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

NorCal Imaging Centers

$24 - $36 HOUR

Santa Clara, California

Good overall organizational skills; professional demeanor; customer service; public relations; strong time management; strong written and verbal communications skills; Must be detail oriented and able to interact effectively with employees, vendors, peers, and management. We are seeking an Administrative Assistance to work with the Regional Operations team and VP of Northern California Operations to support various administrative needs.

Ultimate Staffing Services

$32 - $36 HOUR

Pleasanton, California

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. This role involves handling administrative tasks, managing schedules, and assisting with documentation.

Foxconn Industrial Internet - FII

San Jose, CA

Primary Responsibilities (Core Focus): Administrative Support: Provide comprehensive administrative support to management, including: Sourcing and reserving appropriate venues for business dinners or meetings . This role plays a key role in managing smock inventory, maintaining a clean and professional work environment, coordinating events and delivering high-quality administrative support.

Brookfield Properties

$23 - $27 HOUR

Newark, CA

The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.

El Camino Health

$34.08 - $51.12 HOUR

Mountain View, CA

High School education with five years administrative experience or Associates degree with three years of administrative experience, or Bachelor's degree with two year administrative work experience. Supports department or division by performing a wide range of clerical, administrative, and general office duties.

Spectraforce Technologies Inc

$56140 - $83200 YEAR

San Mateo, CA

SPECTRA FORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Vaco LLC

$80000 - $116000 YEAR

Orinda, CA

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Golden Gate Regional Center

$47618 - $57141 annual

San Francisco, CA

GGRC is looking to hire an Administrative Assistant to support the Self Determination Program supervisors and provide general Administrative support for the SDP team as a whole. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

The Camden Center

San Francisco, CA

If you are interested in a mental health career, this role will provide you with unparalleled access to clinical meetings, where you will learn how experts in psychiatry, psychology, and social work approach and implement best-in-class treatment for our patients. Core duties and responsibilities include: Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day.

Professional Service Industries Inc

$30 - $35 HOUR

Oakland, CA

Project Administrative Assistant - Oakland, CaliforniaIntertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Project Administrative Assistant to join our Environmental team in Oakland, California. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

Ultimate Staffing Services

$28 - $36 HOUR

Pleasanton, California

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. This role is critical in ensuring smooth day-to-day operations by managing administrative tasks, coordinating schedules, and maintaining accurate documentation.

Jobot

$23 - $26 HOUR

Alameda, CA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

Advantech Global

San Francisco, California

As an Administrative Clerk, your responsibilities would include: Retrieving and bundling government-requested files and stage for government personnel, Re-shelving files returned by government personnel, Connecting incoming correspondence to shelved files, Performing tasks related to preparing for and conducting naturalization ceremonies, including printing and distribution of naturalization certificates and the retrieval of documentation from applicants, Providing support at naturalization ceremonies such as escorting applicants and collecting and logging green cards, Responsibilities: The Administrative Clerk is a permanent, full-time position supporting the overall mission of the U.S. Citizenship and Immigration Services (USCIS) by facilitating the operations of a local Field Office.

Coherent Corp.

Santa Clara, CA

Under the general direction of the EA, this position will be responsible for the tasks and deliverables set forth below: Executive Support Assistance: Provide comprehensive administrative support to the Chief of Staff, including travel arrangements, expense reporting, and day-to-day administrative tasks, coordinating all efforts and objectives with guidance from the EA to the CEO. The ideal candidate will have exceptional organizational and time-management skills, a demonstrable history of exercising sound judgement and decision-making competence, a high level of professionalism and discretion, and the ability to achieve results in an environment of competing priorities.

The John Stewart Company

$23 - $25 HOUR

San Francisco, CA

We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector.

Hammon Plating

Palo Alto, CA

If you like the idea of growing your career and benefiting from your strong work ethic and solid work experience, we highly encourage you to apply today! The Administrative Assistant II person will be responsible for being the face of Hammon Plating, Palo Alto.

Grand Lodge, Masonic Homes & Acacia Creek

San Francisco, CA

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Asana (or similar project management software), and SharePoint. Presentations: Using the minutes and other reporting, assist the Director of Operations in creating regular presentations to share with the Executive Staff, and Executive Committee (board of directors).

The John Stewart Company

San Francisco, CA

We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector.

JPMorgan Chase

$36.54 - $48.56 HOUR

San Francisco, CA

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

JPMorgan Chase

$36.54 - $48.56 HOUR

San Francisco, CA

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Covelo Direct (a Division of ZOE Holding)

Palo Alto, CA

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

Essel

San Carlos, CA

This position involves data entry, billing, and project coordination alongside our project admin team. 3-5 years of admin experience, with construction or accounting knowledge as a plus.

Addison Group

$24 - $26 HOUR

Foster City, California

The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day functions, project logistics, and executive support. Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Foster City office.

Golden Gate Regional Center

$47618 - $57141 annual

San Francisco, CA

GGRC is looking to hire a Administrative Assistant to provide support to the Manager, Clinical Services, compile required documents for appeals, and general and medical administrative direction for the department as a whole. Gather background material to establish the need for further diagnostic genetic studies, check with Manager, Clinical Services for unusual requests and have direct discussions with families and persons at risk (status 3).

Artech LLC

$30 HOUR

Suisun City, CA

Assists estimators in preparing cost estimates for construction projects by gathering data, performing calculations, and preparing reports. Administrative assistant to Estimating Manager, administrative heavy, estimating experience not required.

JPMorgan Chase

$36.54 - $48.56 HOUR

San Francisco, CA

Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Sciolex Corporation

$19.18 HOUR

San Francisco, California

As an Administrative Clerk, your responsibilities would include: Retrieving and bundling government-requested files and stage for government personnel, Re-shelving files returned by government personnel, Connecting incoming correspondence to shelved files, Performing tasks related to preparing for and conducting naturalization ceremonies, including printing and distribution of naturalization certificates and the retrieval of documentation from applicants, Providing support at naturalization ceremonies such as escorting applicants and collecting and logging green cards, Over the past 19 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of.

Intertek Testing Services NA Inc

$25 - $30 HOUR

Menlo Park, CA

Spanning a wide range of industries such as Medical, Lighting, Renewable Energy, HVACR, Appliances & Electronics, Hazardous Locations, Industrial Equipment, Life Safety & Security, IT & Telecom Equipment, Intertek's global network of laboratories employ world-class experts in their fields who deliver quality, accurate testing and certification that continually exceeds our clients' expectations and helps to clear a path for their product's success. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

Software Guidance & Assistance

$35 - $39.84 HOUR

San Francisco, CA

Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.

Adams & Martin Group

$65000 - $75000 annum

Larkspur, California

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Assist with general office upkeep, including kitchen area, ordering snacks and lunches, and arranging gifts or reservations for office events.

Factory Mutual Insurance Company

Walnut Creek, California

FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team.

H&R Block

$19.28 - $28.89 HOUR

HAYWARD, California

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Tandym

$35 - $40 HOUR

Novato, California

A biotech company in California is actively seeking an experienced Administrative professional to join their team near Novato as their new Senior Administrative Assistant. Obtaining physical and electronic signatures (printing, tabbing, scanning, filing) and processing signed agreements.

Avata Partners (a Division of ZOE Holding)

San Francisco, CA

If you're highly organized, detail-oriented, and comfortable in a fast-paced legal setting, this role offers a solid path to grow your career. We’re hiring a Legal Administrative Assistant to support attorneys and legal professionals with day-to-day administrative tasks.

Info Resume Edge

San Francisco, CA

Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects. Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

Suncrest Hospice

$20 HOUR

Daly City, California

This role plays an extremely important part in communicating effectively with patients, co-workers and other team personnel, with the continued goal of fulfilling Brighton's/Suncrest’s mission in providing the highest quality of care and customer service to our patients, their families and our referring sources. Has great attention to detail, technological proficiency including extensive software/computer skills, great customer service skills, and a general understanding of administrative principles and the expectations associated.

Castilleja School

Palo Alto, CA

This position supports parent, alumnae, and community relations, assists with donor data management, and helps execute donor and school-wide events. Position Summary: The Administrative Assistant to Director of Advancement provides comprehensive administrative and project support to the Advancement Department to help achieve the school’s fundraising and engagement goals.