Billing, Calendar Management, Consulting, Cross-Functional, Customer Relations, Detail Oriented, Documentation Format, Event Management, Executive Assistant Skills , Expense Tracking, Finance, Leadership, Legal, Marketing, Microsoft PowerPoint, Microsoft Word, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Professional Services, Project/Program Coordination, Team Player, Willing to Travel, Writing Skills
Location (city, state): San Francisco, CA (Hybrid)
Industry: Professional Services / Consulting
Pay: $91,000 - $99,000 base
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About our client:
Addison Group is partnering with a globally recognized professional services firm that supports complex, high-level client engagements. The organization is known for its collaborative culture, high standards, and strong operational support for senior leadership. This role is a key hire supporting top executives and ensuring seamless day-to-day operations.
Job Description:
This is a high-level Executive Assistant / Senior Administrative role supporting multiple senior leaders, including international stakeholders. The position blends traditional executive support with coordination of projects, documents, and light financial processes. It requires a polished, adaptable professional who can operate effectively in a fast-paced, client-facing environment.
Key Responsibilities:
- Manage complex calendars and coordinate domestic and international travel
- Support 2-3 senior leaders with day-to-day administrative needs
- Prepare, edit, and format documents and presentations (Word, PowerPoint)
- Assist with billing, invoicing, and expense tracking
- Coordinate meetings, events, and client interactions with professionalism
- Partner cross-functionally with teams such as finance, legal, and marketing
- Handle ad hoc requests and shifting priorities in a dynamic environment
Qualifications:- 3+ years of experience in an Executive Assistant or senior administrative role
- Experience supporting multiple senior stakeholders simultaneously
- Background in professional services environments (consulting, legal, finance preferred)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Ability to adapt to different working styles and priorities
Additional Details:- Hybrid schedule: 3 days onsite
- Standard business hours with occasional flexibility as needed
- Exposure to global teams and cross-time-zone collaboration
- Interview process includes phone screen, skills assessment, and multiple interview rounds
Perks:- Opportunity to support high-level executives on impactful work
- Collaborative, high-performing team environment
- Exposure to both internal operations and client-facing responsibilities
- Stable organization with strong culture and leadership
- Opportunity to expand scope and responsibilities over time
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.A
Addison Group
Need a job? Need an employee? Then you need Addison Group, the professional staffing and search firm that has reshaped the industry with our excellent placements in the Administrative & HR, Engineering, Executive Search, Finance & Accounting, Healthcare, and IT sectors.
Addison Group has enjoyed rapid growth since its inception in 1999, when a group of visionary industry leaders in Chicago set out with the simple goal of recruiting the best candidates for the best companies. With the help of its strategic investment partner, Trilantic Capital Partners, Addison Group has expanded its reach across the country through 13 offices and six core industry sectors, from Administrative to IT.
1,500 to 1,999 employees
Staffing/Employment Agencies
http://www.addisongroup.com/