Executive Personal Assistant

A private principal in San Francisco seeks an experienced and polished Executive Personal Assistant to provide comprehensive professional and personal support. This opportunity offers variety, meaningful responsibility, and the chance to build a trusted partnership with the principal while helping manage their professional and personal priorities.

The ideal candidate is highly organized and resourceful, anticipates needs, exercises sound judgment, and manages shifting priorities with ease and composure. This role will appeal to someone who enjoys taking initiative, solving problems, and seeing the direct impact of their work.

Responsibilities

• Manage a complex, evolving calendar, coordinating appointments, meetings, and personal commitments.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Coordinate communications and follow up on outstanding priorities on behalf of the principal.
• Liaise with family office colleagues, household staff, vendors, and external contacts.
• Manage expenses, maintain accurate records, and assist with administrative projects.
• Handle personal requests, errands, and special projects with care and efficiency.

Qualifications

• A minimum of five years of experience supporting a principal or senior executive as an Executive Assistant, Personal Assistant, or Executive Personal Assistant.
• Excellent organizational skills and attention to detail.
• Polished communication skills and a professional presence.
• Ability to work independently, anticipate needs, and adapt to changing schedules.
• Strong technology skills and comfort using scheduling, travel, and expense management tools.
• Absolute discretion when handling confidential and sensitive information.
• Prior experience in a private household or family office is preferred.

Schedule:

• Monday Friday, general business hours with flexibility

Compensation:

Starting annual salary of $140K -$175K, including full benefits and discretionary bonus.

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.