Executive Recruiting Coordinator

Epitec is seeking to hire for a major healthcare company an experienced Executive Recruiting Coordinator to support a high-performing Executive Recruiting team. This Contract-to-Hire opportunity is focused on delivering a world-class, white-glove candidate experience while partnering closely with Executive Recruiters, Hiring Managers, and senior business leaders.

This role is ideal for a recruiting professional who thrives in a fast-paced environment, enjoys managing complex scheduling logistics, and excels at creating a seamless executive candidate experience. The ideal candidate is highly organized, proactive, detail-oriented, and capable of helping improve and scale recruiting coordination processes within a large, matrixed organization.

Job Details

• Title: Executive Recruiting Coordinator

• Location: Chicago, IL 

• Work Arrangement: Monday-Friday-Hybrid

  • 3 Days Onsite

  • 2 Days Remote

• Contract-to-Hire

• Pay Range:$32+

• Medical Benefits & PTO Included

• Hours: 40 Hours/Week

• Department: Human Resources

• Industry: Healthcare

Key Responsibilities

• Coordinate executive-level interview scheduling across multiple stakeholders and calendars.

• Manage all interview logistics including:

  • Calendar invitations

  • Conference room reservations

  • Microsoft Teams meetings

  • Video conferencing setup

  • Dial-in coordination

• Create and distribute professional interview agendas.

• Ensure a consistent, high-touch candidate experience throughout the hiring process.

• Maintain candidate workflow and status updates within the ATS.

• Partner closely with Executive Recruiters to ensure seamless candidate movement.

• Respond to scheduling requests and candidate inquiries promptly.

• Build strong relationships with recruiters, hiring managers, and executive stakeholders.

• Support recruiting operations and process improvement initiatives.

• Assist with special projects and Talent Acquisition activities as needed.

• Ensure all communications are professional, timely, and candidate-focused.

Required Qualifications

• 3+ years of Recruiting Coordinator experience

• Experience supporting Executive Recruiting activities

• Experience coordinating complex interview schedules

• Experience working within a large, matrixed organization

• Experience with Applicant Tracking Systems (ATS)

• Strong written and verbal communication skills

• Exceptional organizational skills and attention to detail

• Ability to manage multiple priorities simultaneously

• Ability to work independently and proactively

• Professional executive-level presence

• Positive, customer-focused mindset

Preferred Qualifications

• Workday ATS experience

• Experience in a large, matrixed organization

• Executive Search support experience

• Talent Acquisition Operations experience

• Recruiting process improvement experience

• Experience supporting executive-level hiring initiatives
  
  #ExecutiveRecruiting #RecruitingCoordinator #TalentAcquisition #ExecutiveSearch #WorkdayATS #ChicagoJobs #HumanResources #LI-KT1 #INDEPI