Executive Recruiting Coordinator

Executive Recruiting Coordinator

Location: Hybrid (3 days onsite at Chicago Illinois HQ (300 E. Randolph Street) (CH3); 2 days wfh
Target Start Date: ASAP, pending completion of new hire onboarding
Duration: 4 months (opportunity for extension or conversion to FTE, depending on performance, attendance, and business needs).
Pay Rate: $32-$35/hr
Benefits: Health, Dental, Vision
Reports To: Director of Executive Recruiting

About the Role:

We are seeking a dedicated Executive Recruiting Coordinator to join our team and help scale and improve the candidate experience. This role is pivotal in delivering a “white glove” service to candidates and stakeholders, ensuring seamless interview scheduling and operational excellence. The ideal candidate thrives in a large-scale, matrixed environment, brings a proactive and outgoing personality, and takes ownership in shaping and developing the coordinator function.

Key Responsibilities

• Candidate Experience: Create a high-touch, professional experience for executive-level candidates and stakeholders.

• Interview Scheduling: Coordinate all aspects of candidate interviews, including sending invites, booking rooms, and organizing video conferencing (Teams, dial-in details).

• Agenda Preparation: Develop and distribute professional interview agendas to all parties.

• Workflow Management: Maintain clear hiring workflows by updating candidate statuses in the applicant tracking system (Workday ATS preferred).

• Recruiter Partnership: Build strong relationships with executive recruiters and hiring teams, ensuring open communication.

• Administrative Support: Provide support for process improvement projects and other ad-hoc duties within the talent acquisition team.

• Process Optimization: Actively contribute ideas to improve scheduling workflows and overall recruiting operations.

Requirements

• Experience: 3+ years as a recruiting coordinator, ideally in a large-scale, matrixed environment.

• Technical Skills: Experience with applicant tracking systems and interview scheduling tools (Workday ATS preferred).

• Professionalism: Highly organized with exceptional attention to detail and strong written/verbal communication skills.

• Mindset: Independent, proactive, and creative with a “five-star service” mentality. Calm under pressure with a positive, can-do attitude.

• Personality: Energetic, outgoing, and eager to roll up your sleeves to contribute across the recruiting process.
  
  **Upon acceptance of the offer, you will be required to submit to a background check, including employment and education verifications and urinalysis drug screening.**
  #TMHC