JOB OVERVIEW:
The Food & Beverage Administrative Assistant provides administrative and operational support to Proper Eats Food Hall, helping ensure efficient daily operations and an exceptional guest experience. This position is responsible for assisting with food and beverage purchasing, ordering, invoice processing, inventory coordination, document administration, recordkeeping, and general departmental organization.
JOB EXPECTATIONS:
Responsibilities include, but are not limited to, the following:
Administrative & Purchasing Support
- Assist with food and beverage purchasing, ordering, and inventory coordination to ensure adequate product and supply levels.
- Prepare, submit, and track purchase orders and departmental orders, following up with vendors on order status, deliveries, and discrepancies.
- Receive, review, organize, and process invoices, ensuring accuracy and timely submission for payment.
- Assist with invoice reconciliation, vendor account tracking, and resolution of billing discrepancies.
- Maintain accurate purchasing, inventory, vendor, and expense records.
- Organize and maintain departmental files, contracts, invoices, reports, and other operational documentation.
- Assist with data entry, spreadsheet maintenance, reporting, and the preparation of administrative documents.
- Ensure administrative records and documentation are accurate, current, and readily accessible.
Operational & Management Support
- Provide day-to-day administrative support to the Proper Eats management team.
- Assist with coordinating meetings, schedules, internal communications, and departmental projects.
- Support the implementation and coordination of operational initiatives and special projects.
- Coordinate with management, vendors, corporate departments, and team members to ensure timely completion of administrative and operational requests.
- Identify and follow up on outstanding administrative tasks and deadlines.
- Assist with opening and closing duties as assigned.
SUPERVISORY RESPONSIBILITIES
This position does not have any supervisory responsibilities
REQUIREMENTS:
- Minimum of 2 years of experience in food and beverage purchasing, ordering, and inventory management required.
- Primarily must be available to work Mondays and Thursdays. Availability for additional shifts may vary based on business needs and operational requirements.
- Proficiency in Microsoft Office, basic computer applications, and inventory management systems.
- Previous experience in restaurant, nightclub, or hospitality marketing preferred.
- Strong verbal and written communication skills; multilingual abilities are a plus.
- Must be proficient in speaking and reading English.
- Ability to work effectively in a fast-paced, high-volume environment.
- Strong organizational skills, attention to detail, and ability to multitask.
- Ability to follow directions, exercise good judgment, and make decisions under pressure.
- Positive attitude, self-motivated, energetic, and willing to learn.
- Professional appearance and adherence to departmental grooming standards.
- Ability to stand and walk for extended periods.
- Must be at least 18 years of age.
PHYSICAL REQUIREMENTS
- Must be able to work under time constraints and within established deadlines.
- Must regularly lift and/move up to 25 pounds.
- Ability to stand for extended periods
Clique Hospitality is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Clique Hospitality makes hiring decisions based solely on qualifications, merit, and business needs at the time.