Administrative Skills, Billing, Calendar Management, Data Entry, Documentation, Inventory Reports, Operations Management, Performance Reviews, Purchase Orders, Record Keeping, Reporting Skills, Spreadsheets, Telephone Skills
Job Description
The Facilities Office Assistant provides clerical and administrative support to the Facilities Department and assists with the daily operational needs of the department. This position supports the Facilities Specialist with invoicing, payroll and timesheet review, data entry, record maintenance, and other office functions to ensure efficient department operations.
Job Duties/Responsibilities (not all encompassing):
- Assist with processing invoices, purchase orders, and related documentation.
- Review employee timesheets for completeness and accuracy and communicate discrepancies as needed.
- Complete data entry and maintenance in Skyward and other District systems.
- Maintain accurate electronic and paper filing systems for Facilities records.
- Prepare reports, spreadsheets, and correspondence as assigned.
- Answer phone calls, emails, and assist internal and external stakeholders with inquiries.
- Support scheduling, meetings, and departmental communications.
- Assist with inventory tracking and record keeping for department supplies and materials.
- Maintain confidentiality of employee and District information.
- Perform other clerical and administrative duties as assigned by the Facilities Department.
W
Wisconsin Association of School Personnel Administrators