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Facility/Office Assistant

TeamPeople

Washington, DC

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JOB DETAILS
SKILLS
Administrative Skills, Audiovisual, Communication Skills, Customer Support/Service, Detail Oriented, Equipment Maintenance/Repair, Facilities and Maintenance, Financial Operations, Identify Issues, International Relations, Interpersonal Skills, Inventory Management, Inventory Reports, Logistics, Maintenance - Electrical, Maintenance - HVAC, Maintenance - Plumbing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Operational Support, Operations Management, Organizational Skills, Problem Solving Skills, Property Management, Record Keeping
LOCATION
Washington, DC
POSTED
Today
Primary Function

Our client seeks a professional, energetic, and experienced Facility and Office Assistant to ensure the efficient operation of our office space and facilities and provide administrative and operational support to the Office of Finance and Operations. The ideal candidate will be responsible for ensuring a safe, productive, and well-maintained environment for our staff and visitors. This role requires a combination of strong organizational skills, problem solving, attention to detail, effective communication skills, and a customer-service mindset. The role is a temporary contract at 30 hours a week.

Duties & Responsibilities

  • Facilities Support:
  • Conduct daily walkthroughs of the office to identify maintenance, safety, cleanliness, or operational issues and report findings promptly.
  • Assist with reporting and tracking maintenance issues (HVAC, plumbing, electrical, etc.).
  • Track vendor visits, work orders, and service completion.
  • Liaise with building management and security, proactively leading on maintenance and facilities issues to ensure best-in-class environment for employees and guests.
  • Work closely with Events and Audiovisual teams to ensure event spaces are maintained and fully functional. Support logistical aspects related to event security as needed.
  • Office Operations:
  • Maintain a clean, organized, and welcoming office environment.
  • Handle general office and facilities-related requests submitted through the ticketing system.
  • Ensure copy rooms, kitchens, pantry spaces, and common areas are organized, presentable, and fully stocked on a daily basis.
  • Restock coffee and kitchen supplies daily and clean/maintain coffee machines each day.
  • Assist with supply ordering and maintain accurate inventory records.
  • Maintain an organized and well-stocked supply closet.
  • Coordinate small office reconfigurations and layout adjustments as needed.
  • Support onboarding and offboarding logistics, including name tags, access cards, and office tours.
  • Administrative Assistance:
  • Provide back-up for the Receptionist as needed; greet and direct visitors in a professional, friendly, and hospitable manner.
  • Maintain professionalism, reliability, and a positive, customer service-oriented attitude when interacting with visitors, colleagues, vendors, and building staff.
  • Other duties may be assigned to meet business needs.
Skills & Qualifications
  • Outstanding communication and interpersonal abilities.
  • Proactive and solution-oriented mindset with the initiative to identify and resolve issues independently.
  • Strong problem-solving skills with the ability to respond quickly and effectively to operational challenges.
  • Ability to multi-task in a fast-paced environment.
  • Strong, demonstrated experience with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
  • Excellent organizational, logistical, and administrative skills.
  • Professional appearance.
  • This position may be required to work evenings, weekends and other non-standard work hours as needed.
  • This position is not eligible for remote work as duties require physical presence at the office.
  • Interest in international relations or international policy is a plus.
Education & Experience
  • Minimum of 1-3 years of customer service, facility support, and administrative experience.


Customer Service Commitment:

TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

About the Company

T

TeamPeople

WHAT WE ARE ALL ABOUT

From the highly creative to the intrinsically technical, our passion is building successful communications teams worldwide. We're here to be your strategic partner and work with you to design the best solution for you and your operation. As a diverse group of artists and technologists, we operate as a one-stop-shop to bring your vision to life with flawless execution.

When both sides of the brain are working together, amazing things happen.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.teampeople.tv

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