Human Resources Assistant

Description

At MULTIVAC U.S., you’re part of a purpose-driven organization committed to delivering innovative, reliable solutions that help our customers succeed.

We believe that our people are the foundation of our success, which is why we foster an environment where you can make a meaningful impact to world-class solutions, grow alongside an empowered and collaborative team aligned around shared goals, and be supported by a professional culture rooted in respect, accountability, and continuous improvement.Here, your contributions matter, your voice is heard, and your career has room to thrive. If you’re passionate about doing great work with committed teammates who are driven to succeed together, we invite you to explore this opportunity and consider joining our team.

The Human Resources Assistant plays a key role in supporting the day-to-day operations of the HR department and helping create a positive employee experience. This position provides administrative support across a variety of HR functions, including recruiting, onboarding, employee engagement, and office operations. The ideal candidate is highly organized, detail-oriented, and enjoys working with people in a collaborative environment.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Process employee status changes in the HRIS system, including electronic onboarding.
• Assist with new hire onboarding activities, including workstation setup, conference room preparation, and welcome bag creation.
• Maintain electronic personnel files and employee records.
• Complete Form I-9 processing, verify employment eligibility documentation, and maintain I-9 records.
• Provide backup coverage for the Receptionist as needed.
• Order office supplies and maintain appropriate inventory levels.
• Ensure conference rooms are organized, stocked, clean, and present a professional appearance.
• Assist with the administration and maintenance of company fleet vehicles.
• Create and update monthly PowerPoint slides for display in the cafe.
• Assist with employee events, team activities, and special projects.
• Perform other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Education/Experience:

• High school diploma or equivalent required.
• Minimum of one to three years of administrative experience, or an equivalent combination of education and experience.

Computer Skills:

• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience working with HRIS systems preferred.

Certificates and Licenses:

• Valid driver's license with the ability to travel as required by the position.