On-Board Services is hiring an Administrative Assistant in Portland, OR
For immediate consideration please send your resume to resumes@onboardusa.com
Subject Line: Position Title and State you are located
About Us:On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full-time positions to our employees. We offer benefits as well as 401k.
Position Details: Title: Administrative Assistant
Position Type: 6-month contract with additional opportunity contingent upon performance and continued business need
Job Location: Hybrid position requiring a minimum of 2 days per week in Portland, OR
Shift: 1st
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance, PTO
Compensation: $24-26/HR
About Us:
On-Board Services, Incorporated, is an on-site contract service provider for a local manufacturing entity, providing full-time positions to our employees. We offer benefits as well as the opportunity to work with a great team!
Responsibilities:- Provide administrative and logistical support to construction engineers, designers, and project managers.
- Schedule, coordinate, and support virtual and in-person meetings.
- Prepare, format, and distribute meeting notes and materials.
- Coordinate meetings, training sessions, and team events.
- Manage data, files, emails, and digital workflows.
- Coordinate food orders and other meeting logistics.
- Communicate effectively with coworkers and project teams both remotely and onsite.
- Help maintain an organized, collaborative, and inclusive work environment.
- Provide general administrative support and assist with additional requests as needed.
Qualifications:Required:- High school diploma or GED.
- 5 years of administrative assistant or relevant experience.
- Strong initiative and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
- Strong digital organization skills for managing emails, tasks, and workflows.
- Ability to take direction from multiple stakeholders and work collaboratively.
- Ability to lift up to 25 pounds as needed.
Preferred:- Experience working in a large or global enterprise environment.
- Familiarity with SharePoint, OneNote, and PowerPoint.
- At least 1 year of experience supporting engineering or construction teams.
- Strong customer service skills and a passion for helping others.
On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”
On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.
JD# 26-01562