Job Description: 

Short Description:

6-10 years of experience. Develops, drafts, writes, and edits reports, briefs, proposals, and other documents in support of a client’s requirements.

The Client is seeking to hire an Administrative Assistant to provide comprehensive clerical and administrative support to ensure efficient daily operations. The ideal candidate will be highly organized, detail‑oriented, and capable of managing correspondence, scheduling, records management, and general office coordination while supporting departmental staff and leadership.

Responsibilities:

 1. Develops, drafts, writes, and edits reports, briefs, proposals, and other documents in support of a client’s requirements.
 2. Interfaces with personnel to coordinate meetings, maintain logs, records, and files; provides end-user support; and performs general administrative duties.
 3. Assists in budgetary, billing, and financial management.
 4. Prepares and/or maintains systems, programming and operations documentation, procedures, and methods, including user reference manuals.
 5. Responsible for monitoring IT and Telecommunication equipment processing orders and receiving.
 6. Track incoming systems equipment and logging into the QuickBase IT Equipment inventory database.
 7. Track and prepare documentation and disposal equipment for agency End of Life (EOL).
 8. Enter PASS procurement requisition for the IT Division\OSA for systems hardware.
 9. Track and manage Software License and distribution of user account
 10. First point of contact for telephone, voicemail, email and in-person requests for assistance from users experiencing issues with hardware, software, networking and other computer-related technologies.
 11. Monitor, host and manage WebEx and MS Team Meeting.
 12. Experienced in Asset Tracking management of system equipment and deposal.
 12. Able to lift 40lbs of equipment.
 
 
 Minimum Education/Certification Requirements:
High School Diploma or GED

Skills Matrix 

·       High School Diploma or GED

·       Developing, drafting, writing, and editing reports and other documents

·       Presentation Skills to an open audience

·       Interfaces with personnel to coordinate meetings, maintain logs, records and files provides end-user support, and performs general admin tasks.

·       Manage internal phone system requests, including ordering new user accounts and hardware

·       Handle weekly stationery purchase

·       Webex, MS Teams and other Visual meeting software