Lead Administrative Assistant

Lead Administrative Assistant

Salary

$37,944.00 - $49,266.00 Annually

Location

Richland County, SC

Job Type

FTE - Full-Time

Job Number

195021

Agency

Department of Behavioral Health and Developmental Disabilities

Division

Greater Bryan Psychiatric Hospital

Opening Date

11/06/2026

Closing Date

11/11/2026 11:59 PM Eastern

Class Code:

AA75

Position Number:

60005212

Normal Work Schedule:

Other

Pay Grade

GEN06

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

Please complete the state application to include all current and previous work history and education using verifiable dates.

Normal Work Schedule (Other):

Expected scheduled Primarily Monday - Friday with alternating on Saturdays. 7:00am-3:30pm with a one-hour lunch.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Are you passionate about making a real difference in peoples lives? Join our team at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant Lead who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) - G. Werber Bryan Psychiatric Hospital, 220 Faison Dr., Columbia, SC 29203.

Under the supervision and direction of the A&D Director, responsible for the day-to-day operations of the A&D office for BPH, and Hall. Coordinate Admissions activities at assigned Admissions and Disposition office for BPH Civil, Hall, Forensic and Sexually-Violent Predator Treatment Plan (SVPTP). Must be able to work at either facility and may be required to provide coverage at either facility at any time. Adhere to written and unwritten policies related to various focilities./programs and/or departments.

Responsibilities for Administrative Assistant Lead:

• Responsible for the day-to-day operation of both A&D office, Admissions and Admissions Referrals.
• Responsible for maintaining coverage in A&D at all times of both facilities. May be responsible to work between both facilities through out the day.
• Collaborate with the A&D Director regarding any coverage needs, assist with the development of schedules for the staff and submit to the A&D Director prior to posting it.
• Ensure admission referra!s received daily are immediately reviewed and accurately entered into OMH data system for BPH and Hal!.
• Monitor daily calls made to referral agencies and reviews waiting list with staff for completeness.
• Ensure admissions documents are obtained when needed or directed.
• Consult witll A&D director daily when discrepancies are noted or issues with referrals.
• Ensure that all aspects of the daily admission process is completed prior to the arrival of the patient and once the patient has arrived. Once the patient has arrived, evaluate al! origin documents for legal compliance during the initial screening process and obtain appropriate signature for documents required during the admission process.
• Ensure A&D staff are always present with patients during the entire admission process.
• Ensure all patienls related information is entered in Avatar and are reviewed for accuracy; ensure corrections are promptly made to records electronically and/or documentation.
• Required to do an admissions to include taking a photo of the patient with possible behavior issues.
• Assist with Patient Care Services provided by A&D staff for all newly admitted patients into a DIS facility.
• Ensure contraband checks are properly completed on every patient admitted with assistance of escorting Police and/or Public Safety Officer as needed and/or arrival to waiting room.
• Provide coverage an assist with admissions at both facilities when needed.
• Ensure established polices related to patient being discharged from the hospital are being followed, i.e. receipt of discharge documents, notifications and distribution of documents to appropriate departments.
• In the event of deaths and/or elopements from the facility, assures that established policies are followed a directed by current office policies for all affected facilities.

Minimum and Additional Requirements

A high school diploma and work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience.

Additional Requirements:

• Must be flexible in regard to work environment and travel.
• Ability to lift at least 35 pounds, stand and/or sit for extended period, walk, reach, pull, push, stoop, bend, and climb at least three (3) flights of stairs.
• Ability to work in stressful environment.
• Must be able to work beyond scheduled hours or overnight as required to meet safe requirements.
• Must be able to walk io BPH and William S. Hall when needed.

Preferred Qualifications

A Bachelors degree and one (1) year of responsible clerical or administrative experience, or high school diploma and five (5) years of experience.

Additional Comments

Post hire, employees must:

• Have knowledge of SC laws pertaining to Mental Health and Departmental Policies and Procedures.
• Be able to communicate effectively, plan, direct and review the work of others.
• Complele and be proficient in CPR, MAPS/MANDT Training, nnd First Aid.
• Be able to work effectively and cooperatively with others to achieve organizational goals.
• Be self-motiviatcd, accepts challenges and training opportunitites with proficient computer skills.
• Be able to identify problems and recommend alternate solutions.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Please check the applicable box(es) if you have you ever been employed by the following Offices of the South Carolina Department Behavioral Health and Developmental Disabilities.

• Office of Intellectual and Developmental Disabilities (OIDD) (formerly SC Department of Disabilities and Special Needs)
• Office of Mental Health (OMH) (formerly SC Department of Mental Health)
• Office of Substance Use Services (OSUS) (formerly SC Department of Alcohol and Other Drug Abuse Services)

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. Please indicate your understanding to this statement.

• Yes
• No

03

Do you have a high school diploma and work experience that is directly related to the area of employment?

• Yes
• No

04

Do you have any experience working in an electronic health record system?

• Yes
• No

05

This position will require a candidate to work a flexible schedule (i.e. 11:00am-7;30pm/7:00am-3:00pm or 3:00pm-11:30pm) and on occasion if there is staff shortage or possible a double shift, would you be able to do that if needed?

• Yes
• No

06

Do you have experience with patient registration and admission process? If so explain.

07

Are you comfortable working directly with patients (adult / children) with behavior issues during and admission?

• Yes
• No

08

Do you understand this position is a lead role and not a supervisory role, which you will be responsible for the day-to-day operations and staffing in both A&D office?

• Yes
• No

09

Explain your Microsoft Office knowledge?

10

Do you have any experience as a lead or a supervisor in previous employment?

• Yes
• No

11

Please indicate your salary requirements (please be specific and not put "negotiable" or open")

Required Question

Employer State of South Carolina

Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033

Phone OIDD - (803)898-9600

OMH - (803) 898-8600

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.