About the Role:Rustic Steel Creations Inc is looking for a motivated and organized Office Administrator to join our team in Tampa, FL! This is a fantastic opportunity to be the backbone of a dynamic company where your attention to detail and people skills will make a real impact every day.
Responsibilities:- Manage day-to-day office operations to ensure a smooth and efficient work environment
- Answer and direct phone calls, emails, and other correspondence in a professional manner
- Maintain and organize filing systems, records, and company documents both digital and physical
- Coordinate scheduling, appointments, and meetings for staff and management
- Process invoices, purchase orders, and assist with basic bookkeeping tasks
- Greet and assist visitors, clients, and vendors with a welcoming attitude
- Order and manage office supplies and inventory
- Process Payroll and maintain payroll records
- Basic HR funtions, onboarding and offboarding, personnel files, compliance issues.
- Accounts payable and Accounts Receivable management
- Accounting and Financial Managment using Quickbooks Online (experience required)
- Coordinate with CPA for tax preparation and year-end reporting
- Sales tax filings
- Project and Operations Support
Requirements:- Prior experience in office administration, clerical, or administrative support roles required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Minimum of 3-5 years of Office Administration Expereince
- QUICKBOOKS Online proficieny is REQUIRED
- Strong knowledge of accounting principles
- Strong organizational and multitasking skills with keen attention to detail
- Excellent written and verbal communication skills
- Ability to work independently, multi-task, and prioritize tasks in a fast-paced environment
- Friendly, professional demeanor with strong customer service skills
- Ability to handle confidential information discretion
- High school diploma or equivalent required; associate's or bachelor's degree a plus
- Experience in construction, fabrication, or manufacturing environments a plus!
About Us:Rustic Steel Creations Inc is a Tampa-based company proud to deliver high-quality steel fabrication and custom metalwork to our clients. Our customers love us for our craftsmanship, reliability, and dedication to bringing their visions to life. We foster a supportive, hardworking team culture where every employee plays a valued role in our continued success.
NO phone calls, walk ins, or recruiters.