Position Summary
We are seeking an experienced Office Administration Coordinator to support the day-to-day operations of a busy law firm. The ideal candidate will manage front desk operations, coordinate meetings and office activities, support attorneys and staff, and ensure a professional experience for clients and visitors.
Key Responsibilities
- Greet visitors and manage incoming calls professionally.
- Coordinate conference rooms, meetings, and video conferences.
- Assist with office events, client functions, and attorney visits.
- Manage deliveries, mail, and office security procedures.
- Coordinate facilities requests, vendors, and building services.
- Provide administrative support to attorneys, legal staff, and office leadership.
- Process expense reports, office documentation, and general administrative tasks.
Qualifications
- High school diploma or equivalent required.
- Minimum 3 years of administrative or office coordination experience within a law firm.
- **Law firm experience is mandatory.
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- Proficiency with Microsoft Word, Excel, Outlook, and Teams.
- Strong organizational, communication, and customer service skills.
- Ability to handle confidential information with professionalism and discretion.
Preferred
- Experience supporting attorneys or legal professionals.
- Experience with conference room scheduling, legal events, or CLE coordination.