Office Assistant - Community Accessibility Program - Part Time (110)

Office Assistant - Community Accessibility Program - Part Time (110)

Salary

$24.55 Hourly

Location

Patch Reef Park, Boca Raton, FL

Job Type

Part-Time

Job Number

04794

Department

Recreation Services - BPD

Division

JAR Community Center 64/31121

Opening Date

11/02/2026

Closing Date

11/5/2026 11:59 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

U

• Description
• Benefits
• Questions

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job - it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Whether youre starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

Apply now and join the city that's building careers and shaping a stronger tomorrow!

General Statement of Job:

Performs responsible clerical and administrative support work for the Community Accessibility Program (CAP) at Patch Reef Park. Provides customer service, assists with program registration and facility scheduling, maintains records, processes transactions, prepares reports, and supports the daily administrative operations of the facility. Work involves frequent interaction with program participants, families, caregivers, staff, and the general public. Work is performed under regular supervision.

Essential Functions

• Provides administrative and clerical support for the daily operations of the Community Accessibility Program, including preparing correspondence, reports, forms, schedules, notices, and other documents.
• Serves as a primary point of contact for participants, families, caregivers, visitors, and the general public by answering telephone calls, responding to inquiries, providing program and facility information, and directing questions to the appropriate staff.
• Assists with program registration, membership enrollment, facility reservations, scheduling, permit processing, and related administrative functions using established recreation management systems.
• Processes payments, receipts, refunds, and other transactions in accordance with established cash management procedures and departmental policies.
• Reviews applications, registration forms, membership documents, and other records for completeness, accuracy, and compliance with established requirements.
• Maintains accurate participant, membership, registration, attendance, and facility records in accordance with applicable policies and procedures.
• Prepares, compiles, and maintains routine reports, spreadsheets, correspondence, and administrative records to support program operations and management.
• Assists with purchasing activities, including ordering office and program supplies, preparing purchase requisitions, tracking orders, and processing receiving documentation.
• Coordinates administrative details related to room scheduling, facility use, program calendars, meetings, and special events.
• Maintains organized electronic and physical filing systems and ensures documents are properly retained and readily accessible.
• Operates standard office equipment, computers, recreation management software, payment processing systems, and other administrative technology.
• Assists with maintaining an organized, professional, and welcoming front desk and reception area.
• Communicates facility concerns, participant inquiries, scheduling issues, and operational needs to the appropriate supervisory staff.
• Handles participant and family information with discretion and maintains confidentiality in accordance with applicable laws, policies, and procedures.
• Provides general administrative assistance to the CAP Coordinator and other staff as needed to support efficient facility operations.
• Performs related duties as required.

Knowledge, Skills and Abilities

Knowledge of:

• Standard office practices, procedures, equipment, and clerical techniques.
• Customer service principles and professional communication practices.
• Basic business English, spelling, grammar, and arithmetic.
• Recordkeeping, filing systems, data entry, and document preparation.
• Basic administrative procedures related to purchasing, payments, registrations, and scheduling.
• The importance of maintaining confidentiality when handling participant and family information.

Skilled in:

• Using computers, word processing applications, spreadsheets, databases, and other standard office software.
• Accurate data entry, document preparation, recordkeeping, and organization.
• Communicating professionally with participants, families, caregivers, coworkers, and the public.
• Managing multiple administrative tasks while maintaining accuracy and attention to detail.

Ability to:

• Perform basic mathematical calculations and maintain accurate records.
• Review documents and data for completeness, accuracy, and compliance with established procedures.
• Establish and maintain effective working relationships with coworkers, participants, families, caregivers, and the general public.
• Communicate clearly and professionally, both orally and in writing.
• Understand and follow oral and written instructions, policies, and procedures.
• Exercise sound judgment when responding to routine inquiries and recognize when issues require supervisory assistance.
• Maintain confidentiality and handle sensitive information appropriately.
• Organize work, establish priorities, and complete assignments within established timeframes.
• Work effectively in a community recreation facility serving individuals with varying accessibility and support needs.

Minimum and Preferred Qualifications

• Any combination of education and experience equivalent to graduation from high school.
• Minimum of one (1) year of experience in administrative support, customer service, recreation registration systems, cash handling, records management, or general office operations.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

The background check process for this position may include:

• Criminal Background Check
• Employment Verification
• Credit Check

Physical and Environmental Demands and Conditions

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasionally ascend or descend ladders, stairs, scaffolding, ramps, poles, and the like.
• Occasionally move the body into different positions to accomplish tasks in various environments, including tight and confined spaces.
• Occasionally remain in a stationary position, often standing or sitting for prolonged periods.
• Occasionally move about within the immediate work area to accomplish tasks.
• Occasionally move from one worksite to another.
• Occasionally adjust or move objects weighing up to 15 pounds in all directions.
• Continuously communicate with others to exchange information.
• Continuously repeat motions that may include the wrists, hands, and/or fingers.
• Continuously operate a computer and other equipment using motions requiring manual dexterity or fine motor skills.
• Occasionally operate machinery and/or power tools.
• Occasionally operate motor vehicles or heavy equipment.
• Continuously assess the accuracy, neatness, and thoroughness of the work assigned.
• Continuously observe details accurately and identify variances.
• Occasionally lift or carry objects weighing 15 pounds or less.
• Continuously lift or carry objects weighing 15 pounds or less.
• Occasionally push or pull objects weighing 15 pounds or less.
• Occasionally work in a normal office environment with few physical discomforts.
• Occasionally work in an area that is somewhat uncomfortable due to drafts, noise, temperature variation, or the like.
• Occasionally work in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
• Occasionally work in an outdoor area where exposure to animals, reptiles, and/or insects may occur.
• Occasionally work with equipment or perform procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls.
• Continuously demonstrate regular in office attendance.

Essential Employee Designation

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran-Friendly Employer and Drug-Free Workplace.

The City is committed to a diverse and inclusive workplace and does not discriminate based on race, color, religion, sex, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status protected by law.

Veterans' Preference: The City proudly supports veterans and provides employment preference to eligible veterans and other individuals as required by Florida law. Applicants eligible for Veterans' Preference are encouraged to indicate their eligibility and provide the required documentation during the application process.

CITY OF BOCA RATON - BENEFITS SUMMARY

Part-Time Employees

ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year

PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employees supervisor. This paid leave has no cash value at separation of employment.

MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

What is the highest level of education you have completed? NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Less than High School
• High School Diploma or GED
• Trade or Vocational School
• Associates Degree or 60 credits of college courses
• Bachelors Degree
• Masters Degree

03

Have you attached proof (diploma or degree or unofficial transcripts) of highest education completed with your application? Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Yes
• No

04

Do you possess and maintain a valid Florida drivers license with no more than six (6) points in the last three (3) years prior to employment? - Or are you able to obtain within thirty (30) days of hire? NOTE: You must attach proof of a valid license with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Yes, I have a valid Florida drivers license.
• No, I do not have a Florida drivers license but can obtain within thirty (30) days of hire
• No, I do not have a Florida drivers license and cannot obtain within thirty (30) days of hire

05

How much experience do you have in administrative support, customer service, recreation registration systems, cash handling, records management, or general office operations?

• No experience
• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years or more

06

Please identify the areas in which you have experience. Select all that apply.

• Administrative support
• Customer service
• Recreation registration systems
• Cash handling
• Records management
• General office operations
• None of the above

07

Please briefly describe your experience in administrative support, customer service, recreation registration systems, cash handling, records management, or general office operations. This experience must be clearly documented in the work history section of your application.

08

Are you willing and able to work a flexible schedule that might include evenings, weekends, and holidays as needed?

• Yes
• No

Required Question

Employer City of Boca Raton

Address 201 W. Palmetto Park Road

Boca Raton, Florida, 33432

Phone 561-393-7805

Website http://www.myboca.us