Office Assistant - Part Time

WEST

CLERMONT

LOCAL

SCHOOL

DISTRICT

JOB

DESCRIPTION

Job

Title:

Office

Assistant

Reports

To:

Principal/Administrator

FLSA

Status:

Classified

Approved

Date:

11/12/2024

GENERAL

DESCRIPTION

Assure

the

smooth

and

efficient

operation

of

the

school

office

by

handling

a

wide

variety

of

tasks

with

limited

supervision.

Contribute

to

effective

school/

community

relations

by

prompt

and

courteous

handling

of

all

inquiries

and

to

provide

support

for

a

variety

of

office

and

health

clinic

operations

as

assigned.

Maintain

the

utmost

respect

for

the

confidential

nature

of

matters

coming

through

the

office.

ESSENTIAL

DUTIES

AND

RESPONSIBILITIES

include

the

following.

Other

duties

may

be

assigned.

Office

Assistance

Maintains

a

business-like

yet

warm

and

inviting

office

environment

Disseminates

information

to

students,

parents

and

teachers

Answering

office

telephone

and

responding

appropriately

to

requests

for

information

Handles

incoming

and

outgoing

US

mail

as

well

as

inter-school

mail

Supply

ordering

and

check-in

as

needed

Maintains

and

ensures

current

and

accurate

student

information

as

required

in

the

databases

and/or

SIS

Maintains

vital

information

(background/

fingerprints)

on

building

volunteers

Facilitates

and

champions

volunteerism

within

the

school

Support

technology

devices

(Chromebooks,

etc.)

check-in/check-out

when

needed

Performs

"other"

duties

as

assigned

by

administration

as

needed

Attendance

Assistance

Attend

district-provided

student

attendance

training

Review

daily

attendance

communications

from

parents/guardians

and

record

attendance

in

the

Student

Information

System

(SIS)

Maintain

office

log

of

late

arrivals

and

early

dismissals

(including

students

leaving

and

returning

during

the

course

of

the

day)

and

record

in

the

Student

Information

System

(SIS)

Assist

as

a

member

of

building-level

attendance

intervention

teams,

including

support

for

attendance

letters

and

recording

of

team

activities

in

the

Student

Information

System

(SIS)

Health

Clinic

Assistance

Attend

district-provided

training

for

health

clinic

staff,

including

health

clinic

procedures

and

more-specifically,

medication

management,

diabetes

support,

emergency

response,

and

any

unique

chronic

medical

conditions

that

a

student

may

present,

Recognizes

situations

that

would

benefit

from

the

knowledge

/skill

of

the

district

supervising

nurse/building

nurse

or

that

is

be y ond

the

training

of

the

assistant

and

refers

to

those

situations

in

a

timel y

fashion.

Support

for

student

hygiene

needs

outside

of

the

health

clinic

Relieve

health

aides

for

daily

lunch

breaks

and

work

in

a

regular

rotation

within

the

clinic

in

order

to

be

proficient

in

necessary

skills.

Serve

as

the

health

aide

substitute

for

the

assigned

building

Serve

as

a

liaison

between

the

health

clinic

and

school

office

staff

to

maintain

a

collaborative

work

environment

Maintains

up

to

date

knowledge

of

technology

utilized

by

the

district.

Submit

student

incident

reports

to

appropriate

district

administration

within

a

timely

manner.

Observes

students

for

injury

following

safe

holds

and

documents

appropriately.

Communication

and

Engagement

Support

Attend

district-provided

communication

and

engagement

training

Support

district

and

school

communication

efforts

Maintaining

current

and

accurate

information

on

district

website

and

WolfPack

Hub,

including

(but

not

limited

to):

School

building

details

School

building

event

calendar

Staff

directory

Posting

and/or

sending

school

updates

and

messages

through

the

WolfPack

Hub

or

other

communication

tools/services

Serving

as

social

media

champion

for

building

Providing

photos

and/or

videos

for

school

and

district

communication

as

needed

Updating

and

maintaining

both

physical

and

digital

signage

Maintains

up

to

date

skill-set

and

knowledge

of

communication

services,

platforms,

and

other

technology

resources

utilized

by

the

district

SUPERVISORY

RESPONSIBILITIES

This

position

has

no

supervisor

responsibilities.

QUALIFICATIONS

To

perform

this

job

successfully,

an

individual

must

be

able

to

perform

each

essential

duty

satisfactorily.

The

requirements

listed

below

are

representative

of

the

knowledge,

skill,

and/or

ability

required.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

EDUCATION

Minimum

of

a

high

school

diploma.

Post-secondary

training

or

additional

secretarial/clinic

experience

preferred.

Working

knowledge

of

basic

office

procedures

and

the

operation

of

office

equipment

and

machines

is

required.

Experience

with

personal

computers

is

required.

LANGUAGE

SKILLS

Ability

to

communicate

effectively

with

students,

parents,

colleagues

and

administration.

Ability

to

read

and

interpret

documents

such

as

safety

rules

and

procedural

manuals.

Ability

to

write

routine

reports

and

correspondence.

Ability

to

respond

to

common

inquiries

or

complaints

from

students,

parents,

agencies,

teachers

or

members

of

the

school

community.

OTHER

SKILLS

AND

ABILITIES

Demonstrate

ability

to

operate

a

personal

computer

and

related

software

(Word,

Excel,

Google).

Ability

to

develop

an

effective

working

relationship

with

staff

and

the

school

community.

Ability

to

communicate

clearly

and

concisely,

both

orally

and

in

writing.

Maintain

confidentiality

of

information

and

records.

Ability

to

perform

duties

with

awareness

of

all

district

requirements

and

Board

of

Education

policies.

Ability

to

have

working

knowledge

of

basic

office

procedures,

operation

of

office

equipment

and

machines.

PHYSICAL

DEMANDS

The

physical

demands

described

here

are

representative

of

those

that

must

be

met

by

an

employee

to

successfully

perform

the

essential

functions

of

this

job.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

While

performing

the

duties

of

this

job,

the

employee

is

regularly

required

to

stand,

walk,

use

hands

to

finger,

reach

with

hands

and

arms,

handle

or

feel

and

talk

or

hear.

The

employee

frequently

is

required

to

stoop,

kneel,

crouch

or

crawl.

The

employee

is

occasionally

required

to

sit

and

climb

or

balance.

The

employee

must

regularly

lift

and/or

move

up

to

10

pounds

and

occasionally

lift

and/or

move

more

than

50

pounds.

WORK

ENVIRONMENT

The

work

environment

characteristics

described

here

are

representative

of

those

an

employee

encounters

while

performing

the

essential

functions

of

this

job.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

The

noise

level

in

the

work

environment

is

usually

moderate.

The

information

contained

in

this

job

description

is

for

compliance

with

the

American

with

Disabilities

Act

(A.D.A.)

and

is

not

an

exhaustive

list

of

the

duties

performed

for

this

position.

Additional

duties

are

performed

by

the

individuals

currently

holding

this

position

and

additional

duties

may

be

assigned.

___

_____

Signature

Date