Office/Clerical - Administrative Assistant

Overview

We are seeking a highly organized and proactive Administrative Assistant / HR Coordinator to support executive-level Human Resources leadership. This role partners closely with senior HR leadership to manage daily operations, coordinate projects, and support key HR initiatives in a fast-paced, collaborative environment.
This is an excellent opportunity for candidates who are passionate about HR, enjoy multitasking, and want to contribute to a positive and engaging workplace culture.

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Responsibilities

• Manage executive calendar scheduling, meeting coordination, and travel arrangements
• Serve as the primary point of contact for internal and external communications
• Track and process expense reports
• Prepare, edit, and distribute reports, presentations, and documents
• Coordinate meetings, including agendas, note-taking, and follow-up actions

HR Operations & Support

• Assist with HR projects, initiatives, and administrative tasks
• Maintain and update HR systems, databases, and employee records
• Support onboarding and offboarding processes
• Coordinate HR-related events such as trainings, workshops, and team activities
• Track and report HR metrics and performance indicators

Employee Engagement & Culture

• Support employee engagement programs and workplace culture initiatives
• Maintain professionalism and confidentiality when handling sensitive information
• Provide general administrative support to HR leadership

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Required Qualifications

• 1 3 years of experience in an HR support, administrative, or coordinator role
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to handle sensitive information with confidentiality
• Strong interpersonal skills with a professional and approachable demeanor
• Ability to manage multiple priorities in a fast-paced environment

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Preferred Qualifications

• Bachelor s degree in Business Administration, Human Resources, or related field
• Experience with HR systems or tools
• Prior experience coordinating executive-level support or HR initiatives
• Familiarity with virtual collaboration tools (Zoom, Teams)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.