Office Coordinator - Boston, MA

• Oversee the day-to-day operations, appearance, and functionality of the office, ensuring workspaces, conference rooms, common areas, kitchens, and supply rooms are organized, professional, and fully operational.
• Coordinate facilities management activities by partnering with building management, vendors, and service providers, while managing maintenance requests, repairs, and equipment servicing.
• Support new hire onboarding by preparing workstations, technology, office supplies, and other resources prior to employees' start dates.
• Serve as a professional point of contact for visitors and provide backup support for reception duties and general administrative functions as needed.
• Assist with the planning and execution of internal meetings, office events, and special projects, including scheduling, logistics, setup, and breakdown.
• Prepare and distribute the weekly office newsletter and provide ongoing operational and administrative support to attorneys and staff.
• Manage office inventory, supply procurement, catering arrangements, incoming deliveries, and vendor relationships to ensure seamless office operations.
• Process invoices, expense documentation, and related records accurately and in a timely manner.
• Maintain a clean, organized, and welcoming office environment through regular inspections and coordination with cleaning and maintenance providers.

Qualifications:

• Bachelor’s degree in a related field is required. 
• 3-4+ years of experience in office operations, facilities coordination, workplace services, hospitality, or administrative support, preferably within a professional services or legal environment.
• Highly organized and detail-oriented with strong problem-solving skills and the ability to manage multiple priorities independently.
• Professional, customer-service-focused demeanor with excellent communication skills and the ability to interact effectively with attorneys, staff, visitors, vendors, and building management.
• Proficient in Microsoft Office 365 and general document and file management systems.
• Experience with expense management platforms such as Emburse or ChromeRiver is preferred.
• Flexible and adaptable, with the ability to work overtime as needed to support office operations.