Operations Associate III

We are looking for a highly organized Project Coordinator to support our Corporate Marketing team. This role ensures smooth marketing operations through budget management, organizational support, and project coordination. The ideal candidate will be a proactive and reliable individual who thrives in a fast-paced environment and is adept at managing multiple process-driven tasks.

Key Responsibilities:

• Budget and Financial Management including: Manage the end-to-end process for all purchases within the Corporate Marketing team, including contract creation, PRPO management, and Third-Party Auditor (TPA) management for all vendors. Manage day-to-day inputs in the Marketing Resource Management (MRM) system for all Corporate Marketing spend. Reconciliation of invoices and House Ad account spend to ensure alignment with finance budget tracking. Prepare agendas and materials for bi-weekly budget meetings with XFN partners, including Finance, Media, and Business Affairs teams. Maintain team and T&E budget summaries for Corporate Marketing Leads to ensure budget visibility.

• Organizational Support and Coordination: Build and maintain calendars, dashboards, trackers, templates, and documentation to support decision-making. Accelerate AI Integration as part of the teams operations, identifying opportunities and driving implementation.

• Project Coordination: Execute on a variety of ad-hoc projects identified by the team that are essential for operational effectiveness.

Qualifications:

Strong understanding of budget management and financial tracking processes with proven ability to manage complex financial operations and reporting. Exceptional organizational skills and attention to detail with demonstrated ability to manage multiple tasks and projects simultaneously in a fast-paced environment. Excellent communication and interpersonal skills with the ability to partner effectively with cross-functional teams, work independently, and escalate critical issues promptly to ensure project success.

Proficiency with Google Suite (Docs, Sheets, Slides, Drive) and experience leveraging AI tools and workflows to enhance team efficiency and execution. Proactive and self-motivated with a strong sense of ownership and accountability, familiarity with Metas internal tools and processes, particularly procurement, privacy review, etc., is a plus.

Must-Have Skills:

• Attention to detail • Efficiency and process orientation • Understanding of Marketing budgets

Nice-to-have Skills:

• Integration of AI processes • Management consultant • Ex-Meta • Years of overall experience required • 5 years of experience in strategy, operations, or program/project management equivalent to IC4IC5 level • Preferably in marketing operations with a focus on building and optimizing programs for efficiency.