Payroll Administrator

Payroll Administrator 
Location: Littleton, MA
Work Arrangement: 100% onsite
Schedule: Monday–Friday, approximately 8:30 AM–5:00 PM; an earlier start may be available
Pay: $31-$38 per hour, depending on experience
Position Overview
The Panther Group is seeking a detail-oriented Payroll Administrator to support weekly payroll and expense-processing activities for a large, multi-state employee population.

This position will support payroll for approximately 900 employees across multiple states. Responsibilities extend beyond traditional payroll processing and include expense administration, data management, reporting, employee-record maintenance, compliance support, and communication with field locations.

The successful candidate will be highly proficient in Excel, comfortable working with large amounts of information, and able to follow up with employees and job sites to resolve missing or inconsistent data. Strong communication skills, professionalism, confidentiality, and attention to detail are essential.

This position requires working onsite in Littleton, Massachusetts, five days per week. Remote and hybrid arrangements are not available.
Key Responsibilities

• Process accurate and timely weekly payroll for employees working across multiple states.
• Review timesheets, attendance records, hours worked, wage calculations, deductions, and pay adjustments.
• Identify and resolve discrepancies before payroll is finalized.
• Calculate wages and deductions and enter payroll information into the appropriate systems.
• Support payroll check printing, reconciliation, and distribution.
• Process weekly per diem payments and employee expenses.
• Maintain accurate payroll, expense, and employee records.
• Communicate with employees, managers, and job sites to obtain missing information and resolve payroll issues.
• Build and maintain Excel reports using formulas, PivotTables, Power Query, and other advanced functions.
• Manipulate and analyze large datasets to support payroll and operational reporting.
• Maintain prevailing-wage information within the payroll system.
• Prepare certified payroll reports, labor reports, and required compliance reporting.
• Process new-hire paperwork and enter employee information into payroll systems.
• Update employee records involving exemptions, transfers, status changes, and resignations.
• Handle employment verifications, garnishments, IRS levies, and other payroll-related requirements.
• Protect confidential employee, payroll, and compensation information.
• Assist with administrative and data-management responsibilities based on department needs.

Required Qualifications

• Advanced Microsoft Excel skills, including formulas, PivotTables, Power Query, data manipulation, and report development.
• Exceptional attention to detail and commitment to accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Professional written and verbal communication skills.
• Ability to communicate effectively with employees, managers, and field locations.
• Ability to manage multiple priorities and follow up consistently on outstanding information.
• Professionalism and discretion when handling confidential payroll and compensation information.
• Ability to work independently while contributing effectively within a small team.
• Ability to work onsite in Littleton, MA, Monday through Friday.
• Willingness to complete an Excel skills assessment during the interview process.

Experience and Education
Candidates with the following backgrounds are encouraged to apply:

• Two to five years of payroll, accounting, bookkeeping, expense-processing, administrative, or related office experience.
• Payroll professionals with experience processing weekly or multi-state payroll.
• Accounting or administrative professionals with advanced Excel skills and an interest in developing payroll expertise.
• Recent graduates with relevant accounting, finance, business, or administrative internships and strong Excel proficiency.

Candidates seeking the higher end of the compensation range should have approximately three to five years of directly relevant payroll experience.
Preferred Qualifications

• Experience processing multi-state payroll.
• Knowledge of prevailing-wage requirements and certified payroll reporting.
• Experience with payroll reconciliation, garnishments, levies, and compliance reporting.
• Experience using Viewpoint or comparable payroll, accounting, or ERP software.
• Experience supporting payroll in construction, engineering, field services, manufacturing, or another multi-location environment.
• Conversational Spanish skills.

What Will Help You Succeed

• Strong employment history and demonstrated reliability.
• A self-motivated and proactive approach.
• Excellent follow-through and willingness to track down missing information.
• Ability to learn new systems and understand business operations.
• Comfort working with large datasets and detailed financial information.
• Flexibility when working with different personalities and management styles.
• High standards of professionalism, integrity, and confidentiality.

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