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Coordinate daily operations of data management between Human Resources and Payroll. Manage Position Control, manage salary account coding and assist CFO in the personnel budgetary process. Generate Texas State Reports and work with Payroll Manager to resolve issues. Serve as liaison between Payroll and Human Resources, providing guidance.
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Education/Certification:
Special Knowledge/Skills:
Strong proficiency with Microsoft Office applications including advanced Excel skills.
Ability to manipulate data to create reports using Access, Crystal Reports, or SSRS.
Ability to work with limited supervision.
Analytical skills to understand and apply research in report writing and decision making.
Ability to prepare and deliver compensation related information.
Strong analytical skills, strong organizational and communication skills, strong verbal/written communication skills required.
Ability to balance multiple projects simultaneously
Ability to handle confidential information with discretion.
Superior interpersonal skills; ability to work in a team environment; tactful; mature; flexible
Demonstrated commitment to provide exceptional service to both internal and external customers.
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Three years of general office experience, preferably in public education environment.
A background in payroll or school business is preferred.
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General
Liaison between Human Resources and Payroll
Ensure data quality of information in Human Resource/Payroll management system
Maintain highly confidential information
Position Control
Create & manage all positions (increases, decreases, transfers, changes)
Develop, document and implement procedures for administering the district's pay practices and ensure that they are applied consistently.
Develop processes to streamline system that includes input from Human Resources and Payroll.
Verify that position is consistent with job class, including pay grade, calendar, PEIMS information
Assign or verify position general ledger account codes
Create reports to discover inconsistencies and make corrections
Maintain all changes to position general ledger account codes
Employee Maintenance
Approve all new hire information and changes that are processed by Human Resources
Apply state and federal payroll regulations
Verify that all required documentation is received
Review primary and payroll-related Employee Master information for personnel actions
Create and manage employee pay-related records including Job/Salary, Deductions, Accruals, Teacher Retirement System (TRS) Maintenance
Calculate employee pay-outs, including employee pay and statutory minimum reporting
Coordinate with Human Resources & Communications regarding annual employee salary notifications
State Reporting
Verify TRS membership
Set up employee's TRS Maintenance Screen
Understand TRS ED (employee data) & RP (regular payroll) records
Manage, research and resolve RP record submission errors
Back up Payroll Manager's state reporting duties
Budget Planning & Preparation
Assist CFO in next year budgeting & planning
Create reports to analyze budget; Assess the budgetary impact of compensation decisions
Research changes in budget projections
Create and submit data files to Forecast5
Develop data dashboards, reports, budgetary charts, graphs, and stories
Assist with and generate Salary and Benefit Projections
Track FTEs and detail change information for Board of Trustees review
Payroll Maintenance
Maintain all job tables, titles, pay grades, pay ranges, stipends and salary schedules
Assist with annual salary increase/roll process
Assist with the start of year accrual award process
Create and maintain salary tables in payroll system
Create calendars in payroll system
Other Assignments:
Assist in maintaining current information related to employee absences and attendance
Work in tandem with other HR specialists to facilitate the hiring process
Provide support & assist with FMLA & Sick Bank Committee.
Ensure all wage verification requests received are accurate and communicate with HR.
Basic knowledge to assist in the process of entering bi-weekly payroll as a back up to the Payroll Clerk.
Other duties as assigned.
Supervisory Responsibilities:
None
Equipment Used:
Personal computer, printer, copier, fax machine, scanner and calculator.
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Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions: repetitive hand motions; prolonged use of computer.
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