PAYROLL MANAGER

This position is entrusted with leading the comprehensive management of payroll functions, ensuring precision and timely distribution for all employees within the organization. The role demands strict adherence to relevant fiscal and legal guidelines at all government levels while fostering strong collaboration with financial and human resources departments to uphold payroll data integrity, especially in a multifaceted non-profit setting.

Key Responsibilities:
- Supervise complete payroll execution for diverse categories of employees, including those funded by grants.
- Guarantee punctual and accurate payroll processing in line with legal and internal standards.
- Authorize payroll summaries, taxation submissions, and wage disbursements before final execution.
- Keep payroll timelines updated with all critical dates, encompassing end-of-year actions.
- Ensure compliance with all payroll-related laws and guidelines, covering wage, hour, and tax requirements.
- Direct the handling of payroll tax duties, including W-2s and 1099s.
- Address requests from payroll assessments and engage with third-party reviewers when required.
- Stay informed of legislative updates affecting payroll and implement system adaptations.
- Safeguard payroll systems and personnel files, ensuring data integrity and security.
- Work in tandem with HR for accurate employee lifecycle management, including onboarding and offboarding.
- Coordinate payroll account reconciliation and collaborate with Finance for ledger entries.
- Facilitate enhancements and upgrades to payroll systems and processes.
- Act as a go-to resource for payroll-related questions from staff and leadership.
- Resolve payroll discrepancies swiftly, providing comprehensive guidance on related policies.
- Develop robust payroll procedures and ensure stringent application of internal controls.
- Propose strategies for enhancing payroll efficiency, precision, and compliance.

Qualifications:
- Bachelor’s degree in a relevant area required.
- At least 3–5 years in payroll administration, ideally within a nonprofit or complex organizational framework.
- Prior exposure to payroll management for multi-source or grant-funded staff strongly preferred.
- Deep understanding of payroll-related legalities and best practices.
- Expertise in payroll platforms, with a preference for UKG Ready experience.
- Knowledge in bookkeeping is advantageous.
- Meticulous attention to detail, confidentiality, and accuracy.
- Superior organizational, analytical, and resolution skills.
- Strong proficiency in communication and teamwork.
- Advanced MS Excel skills.
- Comfortable working in a seated position for prolonged periods.
- Effective communication through various channels.
- Willingness to extend work hours during peak payroll cycles or year-end closures.