The Payroll Specialist is an integral part of the Payroll team. This position will require an individual with strong analytical skills, ability to multi-task, pay attention to detail, adhere to federal and state payroll regulations, meet deadlines and open to process improvements.
Company Background:
Pebble Beach Company, ("PBC" or "The Company") headquartered in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay, and Casa Palmero. The Company also operates five renowned golf courses: Pebble Beach Golf Links, home of the 2027 U.S. Open, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course, and the Tiger Woods designed short course, The Hay.
Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Forbes Five-Star certified since 2014, Pebble Beach Golf Academy & Practice Facility, and a diverse offering of culinary and retail experiences. PBC annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship.
Essential Duties & Responsibilities:
- Process and maintain payroll function in an accurate and timely manner.
- Remain knowledgeable and adhere to all regulatory guidelines applicable to payroll processing.
- Audit Master File data changes on transfers and promotions.
- Process terminations ensuring accurate final pay, vacation payout, and approvals.
- Supply departments with reports for gratuity distributions.
- Provide information for external audits when necessary/requested.
- Add new standard schedules as required.
- Update timecards with missing punches, additional earnings, historical entries.
- Set up direct deposit accounts.
- Process paid time off requests (PTO) for hourly and salaried employees.
- Process manual off cycle checks (historical changes) and void/re-issue lost/stale dated checks.
- Audit timecards to ensure completeness, i.e., missing punches, meal break penalties, split shifts, holiday eligibility.
- Audit new hire data submitted by Human Resources for accuracy and correct pay profiles.
- Create new hire files and maintain all employee files (hard copies) for changes to payroll information.
- Set up new deductions on employees i.e.: Union dues, United way, fitness dues, housing.
- Set up wage garnishments in UKG Workforce Ready.
- Audit all special events new hire/rehire paperwork for accuracy.
- Upload Special Events manual timecards into UKG for payment from Excel spreadsheet keyed.
- Print out labels and sort out payrolls for semi-monthly distribution.
- Prepare reports for accounting after each payroll closing.
- Handle payment of Leave of Absence (LOA) requests. Provide accurate tracking of all leaves from start dates to return dates, intermittent leaves, pay, benefits, etc.
- Update rate table with new rates as approved by Human Resources.
- Answer payroll related questions.
- Complete verification of employment forms.
- Comply with Pebble Beach Company safety and health policies and procedures.
- Other special projects as assigned by manager.
Absolutely Required Skills:
- 3+ years' experience in payroll processing or Federal Payroll Certification (FPC).
- Knowledge of federal and state employment laws.
- Strong computer skills, with experience with Microsoft Word and Excel.
- Basic accounting knowledge.
- Ability to communicate effectively with management and staff.
- Ability to work in a fast-paced environment and focus on meeting all deadlines.
- Ability to focus on process improvement.
- Ability to learn new software quickly and recommend changes based on changing circumstances or policies.
Desired Skills:
- Working knowledge of UKG Workforce Ready software.
- Knowledge of tax return filings and W-2 process.
Why work for Pebble Beach Company:
- Competitive Pay: $30.00/hour.
- Enjoy world-class health and wellness benefits. For Full-Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost.
- Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
- We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
- Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
- Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
- Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.