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Description
Position posting date: 11/10/2026
Position start date: ASAP or until filled.
Salary/Range: $28 - $30 per hour
Status: Part-Time (20 hours per week), Hybrid
Work Schedule: Monday - Friday, variable hours between 7:00am to 4:00pm (determined by supervisor)
Service/Division: CORE Research Administration/Human Resources
Work Location: VMRF
Job Code: MS #1414
- Manages timekeeping.
- Processes payroll on a bi-weekly basis
- Directing the computation and input of pay data according to federal, state, and company policy.
- Computes and processes retroactive payments, incentive awards, termination checks, and vacation balance payouts.
- Processes benefits enrollments, direct deposits, address changes, W-4 changes.
- Verifies payroll status changes such as, but not limited to job reclassifications, wage adjustments, merit increases, and project fund changes.
- Provides training and assistance to employees and supervisors regarding labor laws and company policies pertaining to payroll and time keeping.
- Knowledge of multi-state payroll tax withholding, reporting, and compliance requirements
- Prepares employment tax returns and documents such as: Forms 1042, 1042-S, 941, DE-6, DE-7, and others as applicable.
- Completes payroll and budget forecasts for the Contracts and Grants department, Principal Investigators, and fund managers.
- Investigates and resolves outstanding payroll checks.
- Processes garnishments: calculates deductions based on federal and/or state guidelines when mandated.
- Processes cost transfers (journal entries).
- Creates and maintains payroll procedures and reports using Excel, Financial Edge, and other software programs.
- Performs periodic audits of payroll records.
- Verifies attendance and leaves (vacation, sick, jury duty, medical, etc.).
- Generates routine reports and designs special reports based on department and organizational needs.
- Respond to EDD forms and Verifications of Employment.
- Creates and maintains complex reports for HR, including those used for the tracking and management of 403(b) plan eligibility, casual hours, vacation balances, project-specific compensation and allocations, ACA Reporting, and personnel requisitions, etc.
Requirements
Bachelor's degree (BA/BS) in related field and at least 3 years of related experience; or equivalent combination of education and experience.
Paylocity payroll processing experience preferred.
California payroll experience preferred.