Job Description
Our client is seeking an experienced Payroll Specialist to support high-volume, multi-state payroll operations. This individual will be responsible for full-cycle payroll processing, including data entry, auditing, reporting, reconciliations, and resolving employee payroll inquiries. The ideal candidate is highly detail-oriented, comfortable working in a fast-paced environment, and experienced with multi-state payroll.
Key Responsibilities
- Process full-cycle weekly and bi-weekly, multi-state payroll.
- Process payroll transactions and updates, including salaries, benefits, garnishments, taxes, pay rate changes, deductions, terminations, and final pay.
- Reconcile payroll and validate reports prior to payroll submission.
- Process special transactions, off-cycle payments, and manual checks as needed.
- Research and resolve payroll discrepancies accurately and efficiently.
- Serve as a point of contact for employee payroll questions and provide timely customer service.
- Prepare, analyze, and audit payroll reports and ad hoc reporting.
- Maintain confidentiality of sensitive employee and payroll information.
- Ensure compliance with federal, state, and local payroll, wage, and hour regulations.
- Assist with payroll audits by providing requested records and documentation.
- Partner closely with Human Resources and Benefits teams to ensure accurate payroll processing.
- Identify opportunities to improve payroll processes and overall efficiency.
Qualifications
- Minimum of 3 years of payroll experience.
- Experience processing high-volume, multi-state payroll.
- Strong understanding of payroll processes, payroll taxes, wage and hour regulations, and compliance requirements.
- Strong Excel skills required.
- Experience with ADP Workforce Now preferred.
- Previous experience within the restaurant, retail, or another high-volume environment is a plus.
- Strong attention to detail with excellent organizational and analytical skills.
- Ability to meet strict deadlines and manage multiple priorities.
- Strong problem-solving skills and commitment to accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information with discretion.
- Associate's or Bachelor's degree preferred.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Numbers & Facts
| Location | West Covina, CA |
| Industry | Staffing/Employment Agencies |
| Company Size | 2,500 to 4,999 employees |
| Year Founded | 2002 |
| Website | http://www.vaco.com/ |
About Company
Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.
Skills
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesResume Builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Resume Builder