About Us
Marketech International Corporation USA (MICU) is the U.S. subsidiary of Marketech International Corp. (MIC), a global technology and engineering firm founded in 1988. We support semiconductor, cleanroom and high-tech facility projects with turnkey services that include cleanroom and MEP construction, utility and chemical supply systems, tool installation and ongoing maintenance.
Job Overview
Marketech International Corporation USA is seeking an organized, detail-oriented Project Administrator to support semiconductor, cleanroom and high-tech construction projects in Phoenix, AZ. This role gives administrative and coordination support to Project Managers and cross-functional teams across the project lifecycle. It covers documentation, scheduling, reporting, procurement support and communication.
Key Responsibilities
Project Administration & Document Control
- Provide administrative support to Project Managers and project teams from start to finish.
- Maintain project files, including contracts, drawings, RFIs, submittals, meeting minutes and correspondence.
- Monitor document control so revisions are distributed and kept current.
- Keep project records accurate in the company ERP and project management systems.
Scheduling, Reporting & Coordination
- Coordinate schedules, meetings and calendars for internal staff, customers, subcontractors and vendors.
- Track milestones, deliverables, action items and deadlines.
- Prepare reports, presentations, status updates and meeting agendas.
- Coordinate with Engineering, Procurement, Warehouse, Logistics, Finance and Construction to keep work aligned.
- Coordinate onboarding, badging, site access requests and compliance paperwork for project personnel.
Procurement & Cost Support
- Assist with purchase requisitions, purchase orders, material tracking and procurement paperwork.
- Support change order documentation, project cost tracking and budget tracking.
- Assist with invoice processing and project closeout documents.
- Suggest improvements to administrative processes and workflow.
Required Qualifications
- Associate's or Bachelor's degree in Business Administration, Construction Management, Project Management, Engineering or a related field, or equivalent experience.
- 2+ years of project administration, project coordination, construction administration or administrative support experience.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Strong organizational skills and the ability to juggle multiple priorities.
- Excellent written and verbal communication.
Preferred Qualifications
- Experience with semiconductor, cleanroom, MEP, industrial construction or mission-critical facility projects.
- Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics or NetSuite.
- Experience with Microsoft Project, Procore, Autodesk Construction Cloud or Smartsheet.
- Knowledge of procurement, document control and project scheduling.
Skills & Competencies
- Project coordination and administration
- Document control and records management
- Scheduling and meeting coordination
- Data entry and reporting
- Purchase order and procurement support
- Confidentiality and integrity
- Cross-functional collaboration
- Initiative, ownership and attention to detail
Benefits
- 100% Paid Benefits for the Employee: Medical, Dental, Vision and Life Insurance
- Paid Time Off (PTO)
- 401(k) Plan
Work Environment
This role is mostly office-based, with occasional visits to construction sites and customer facilities. You may support several active projects at once in a fast-paced, deadline-driven environment.
Equal Employment Opportunity Statement
Marketech International Corporation USA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic protected by law. We are committed to a respectful, inclusive and collaborative workplace.