Receptionist - District Office
Position Purpose:
Under the direct supervision of the Director of Human Resources, to provide information and assistance to the district's internal and external stakeholders on an as-needed basis. Receptionists perform a variety of clerical support functions for the district, including responding to requests for information, routine clerical tasks, processing forms and records, and data manipulation.
Essential Job Functions:
- Greets all visitors courteously, determines their needs, and directs them to the appropriate staff member.
- Answers the district's main telephone line and responds to all requests for information.
- Maintains the front reception area, main bulletin board, and the employee breakroom.
- Processes and maintains all online enrollment and prekindergarten applications and related paperwork.
- Provides information and assistance to patrons completing district-level paperwork including, but not limited to, open enrollment applications, free and reduced lunch applications, Lil' Rams/Tiny Rams enrollment forms, health and immunization forms, and student registration forms.
- Processes field trip requests and coordinates with the district's transportation department and curriculum directors.
- Assists the Director of Communication with tasks related to the district's Business Partner Liaison program.
- Performs data entry and other clerical activities related to the district's Teammates and EHA programs.
- Assists certified and classified candidates with the district's application procedures.
- Schedules interview appointments with all certified and classified candidates.
- Schedules certified and classified substitutes on an as-needed basis.
- Assembles background check paperwork, I-9 forms, volunteer request documents, and verifies all information for accuracy prior to submission.
- Schedules and prepares the central office boardroom for meetings.
- Coordinates catering orders for all central office functions.
- Orders supplies for the central office.
- Submits work orders to the maintenance department on behalf of the central office.
- Receives deliveries and ensures that all packages are picked up by the appropriate staff member.
- Provides general clerical assistance to all district-level departments on an as-needed basis.
- Maintains a regular and predictable attendance history while employed by the district.
- Carries out all additional duties and responsibilities as assigned by the Superintendent.
Equipment:
- Uses standard office equipment such as personal computers, fax machines, multi-line telephones, and copiers.
Travel Requirements:
- Travels to school district buildings and professional meetings as required.
Knowledge, Skills, and Abilities:
- Knowledge of basic computer operations, use of multi-line phones, and other common office machines.
- Knowledge of the basic administrative structure of the district.
- Ability to communicate effectively and efficiently with others, both in oral and written form.
- Ability to work with a diverse group of individuals.
- Ability to carry out instructions given in written or oral form.
- Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel…)
- Ability to type accurately and at a moderate rate of speed
- Ability to maintain confidentiality of information regarding students, employees, district patrons, and others.
- Ability to maintain accurate records and develop simple reports from those records.
- Ability to establish and maintain cooperative working relationships with students, staff members, and others contacted in the course of work.
Physical and Mental Demands, Work Hazards:
- Works in a standard office and school building environment.
Note: See also the Summary of Physical, Sensory, and Environmental Requirements needed to perform essential functions for this position.
Qualifications Profile:
- Any combination of education and experience providing the required skills and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
- High School diploma or equivalent.
- Prior experience as a receptionist or secretary
Experience:
- Prior experience as a school secretary or receptionist preferred.
FLSA Status: Non-exempt