Records Management Assistant

Records Management Assistant

Salary

$36,504.00 - $61,297.60 Annually

Location

City Clerk, 100 NW 1st Avenue, Delray Beach, FL 33444, FL

Job Type

Full-time

Job Number

02953

Department

City Clerk

Division

15-000 City Clerk

Opening Date

10/01/2026

Closing Date

10/8/2026 4:00 PM Eastern

• Description
• Benefits
• Questions

Job Description

• Veterans Preference Applies

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services

Non-Smoking

The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.

This position is responsible for coordinating the Citys records management program. This work involves providing primary assistance to the City Clerk for designing, implementing, administering and maintaining the program.

Essential Job Duties

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Develops records retention schedules and procedures.
• Oversees annual file purges and disposition.
• Works with departments on retention, maintenance, archiving and disposition of records.
• Organizes and maintains records warehouse/storage facility and all records and files stored in the Office of the City Clerk.
• Conducts training, workshops and meetings on records management.
• Retrieves records as needed. Dispose of records in accordance with state guidelines.
• Reviews records retention and destruction forms for accuracy and submittal to the City Clerk.
• Provides clerical and administrative assistance to meet the operational requirements of the department.
• Coordinates transportation of documents to records warehouse for storage or preparation for destruction.
• Coordinates shredding events with vendor.
• Fosters positive employee relations and employee morale on a City-wide basis.

Minimum Qualifications

• High school graduate or GED certification.
• Three (3) years of verifiable experience in the development, creation, implementation and maintenance of a records management program.

OR

• An education equivalent to an Associate of Arts degree from an accredited college or university with major coursework in records management.

AND

• Must possess a valid Florida drivers license with a clean driving record.
• Certification as a Records Manager is highly desirable

A comparable amount of training, education or experience may be substituted. Possession of a valid Florida drivers license. Certification as a Records Manager is highly desirable. Knowledge of principles of records management. Knowledge of the legal requirements of local, state and federal laws. Knowledge of a variety of office machines and equipment, including computer and related software. Knowledge of English, spelling, punctuation and mathematics. Ability to work independently and adhere to established policies and procedures. Ability to establish and maintain effective working relationships with employees and the general public. Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organizations mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturers specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

Supplemental Information

Physical Demands/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk and stand. Ability to lift 50 pounds and use equipment associated with the storage of records in a warehouse environment(e.g. rolling ladder, lifts and other related or similar equipment). Specific vision abilities required by this job include close vision and the ability to adjust focus. Must possess manual dexterity, with ability to use computer keyboard for data entry at a prescribed rate of speed. Ability to sit at a desk and view a display screen for an extended period of time. Works inside in a climate-controlled environment. Also works in warehouse conditions with no natural light and potential for exposure to dust.

SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.

Full-time employees of the City of Delray Beach are provided with a comprehensive benefits package that includes paid holidays, sick leave, vacation, health insurance, life insurance, long-term disability insurance, a defined pension plan, and much more. Benefit coverage varies by employee group.

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01

The City will not consider applicants who have used tobacco products for a period of at least three months prior to application for employment. The definition of "tobacco products" shall include, but is not limited to, cigarettes, e-cigarettes, cigars, chewing tobacco, pipes and snuff. Have you used any tobacco products for a period of at least three months prior to your application for employment?

• Yes
• No

02

What is your current education level? You must attach a copy of your degree certificate or transcripts to your application in order to be considered, otherwise it will be rejected.

• Not applicable / I do not possess a High School Diploma or GED
• High School Diploma / GED
• Associate Degree
• Bachelor Degree
• Masters or Above

03

Do you possess a valid Florida Drivers License with a good driving record? If you possess a Driver License from another state please acknowledge you must obtain a Florida one within 30 days of the hire date.

• Yes, I have a Florida driver license with a good driving record
• I have it from another state but I acknowledge I must obtain a Florida one within 30 days of the hire date.
• I dont have a Driver License from any state.

04

How many years of verifiable experience in the development, creation, implementation and maintenance of a records management program do you have?

• No experience
• Less than a year
• One to two years
• Three to four years
• Five to six years
• Seven years or more

05

Please describe your verifiable experience in the development, creation, implementation and maintenance of a records management program. Indicate places of job, title, duties, etc. or N/A if not experience. See resume is not an option, you must describe

06

Do you possess a Records Manager certification? If you answer YES, you must attach a copy of the certificate to be considered for the position.

• Yes
• No

07

Are you claiming Veterans preference in employment? If so, you must scan and attach a copy of your DD-214 to this application and you must fill the veterans form from the link in question # 23 from your application. Otherwise, your claim will not be considered. Please note that only DD-214 with HONORABLE discharge qualify to claim veterans preference.

• Yes
• No

Required Question

Employer City of Delray Beach

Address 100 NW 1st Avenue

Delray Beach, Florida, 33444

Phone 561-243-7125

Website https://www.delraybeachfl.gov/home