Remote Project Assistant

Careerscape is recruiting on behalf of our client for an entry-level Project Assistant to join their team on a fully remote basis. This is a great opportunity for an organized, detail-oriented self-starter to gain hands-on experience supporting real project teams, learning the fundamentals of project coordination, and building a foundation for a career in project or program management.

Day to day, you will juggle calendars, documents, and communications while keeping multiple workstreams on track. You will thrive in this role if you are naturally organized, enjoy checklists and clear processes, communicate clearly in writing, and are comfortable learning new tools quickly. People who do well here are proactive about flagging issues early, comfortable asking questions, and energized by helping a team stay on schedule.

Responsibilities

• Support project managers with scheduling, meeting coordination, and calendar management
• Maintain and update project documentation, trackers, and shared files
• Prepare meeting agendas and distribute accurate meeting minutes
• Monitor project timelines and flag potential delays or risks to the team
• Assist with compiling status reports and project dashboards
• Coordinate communication between internal teams and external stakeholders
• Organize and maintain digital project folders and file systems
• Process and track project-related invoices, purchase orders, or expenses
• Help onboard new team members and vendors with required documentation
• Perform general administrative tasks to support the smooth running of projects

Requirements

• High school diploma required, associate or bachelor's degree preferred
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office or Google Workspace, especially spreadsheets
• Clear and professional written and verbal communication skills
• Ability to manage multiple tasks and deadlines in a remote environment
• Comfortable learning new software tools and project management platforms
• Self-motivated with strong time management and follow-through
• Prior internship, administrative, or customer service experience is a plus
• Reliable home internet connection and a dedicated remote workspace

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with employer match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Professional development and training opportunities
• Employee assistance program
• Career growth path into project coordination and project management roles
• Collaborative and supportive virtual team culture
• Annual performance-based salary reviews