The Administrative Assistant of Talent Acquisition & Compliance at River Street Schools and Programs provides administrative support for recruitment, onboarding, employee records management, and workforce compliance activities. This position serves as a key liaison between Program Leadership, Human Resources, and operational departments to ensure efficient hiring processes, successful onboarding experiences, accurate employee records, and compliance with training, certification, and organizational requirements. The role requires exceptional organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced educational environment.
Duties/Responsibilities
Assist in preparing, processing, and tracking hiring requisitions and onboarding documentation to support efficient recruitment and hiring processes.
Support recruitment efforts using external platforms such as Indeed and professional trade organizations, and attend job fairs and community outreach events.
Coordinate and schedule interviews for all vacant positions, including managing calendars, communicating with candidates and hiring teams, preparing interview materials, and ensuring all interview logistics are completed accurately and on time.
Support the delivery of site-based new employee orientation by coordinating schedules, preparing materials, and assisting new staff with onboarding requirements and program-specific information.
Generate reports and provide administrative support related to staffing, hiring, onboarding, training compliance, and workforce data as requested by Program Leadership and Human Resources.
Facilitate onboarding activities for newly hired employees, including coordinating workspace setup with Facilities, arranging staff lockers, collaborating with Technology to assign landline or CREC-issued cell phones, and distributing equipment such as two-way radios and identification badges.
Create, maintain, and update employee accounts and access permissions within organizational systems, including Keystone, PowerSchool, and other assigned platforms.
Develop, maintain, and regularly update staff rosters, classroom assignments, emergency contact information, organizational directories, and other workforce-related records.
COMPETENCIES:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Coordination - Coordinates projects; Communicates changes and progress; Assists with completing projects on time and on budget.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Written and Oral Communication - Writes and speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
QUALIFICATIONS:
Associates Degree (AA) or equivalent from two-year college or technical school, or two years related experience and/or training, or equivalent combination of education and experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Drive), with the ability to create, edit, and manage documents, spreadsheets, and presentations efficiently.
Bilingual preferred.
WHATS IN IT FOR YOU?
Group Health Insurance Plans
Basic & Supplemental Life Insurance
Long Term Disability & Short Term Disability options
403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)