Secretary V - CRM

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Secretary V - CRM

Category: Administration

Main location: United States, District of Columbia, Washington

Position ID: J0926-1059

Employment Type: Full Time

U.S. - CGI Federal roles - What we do matters

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Position Description:

GI Federal is seeking a Secretary V to provide support to the Criminal Division (CRM) of the Department of Justice in Washington, DC.

At CGI Federal, we refer to our professionals as "partners" to emphasize that everyone who joins our team is an owner and empowered to engage in the challenges and rewards of building a world class company.

Your future duties and responsibilities:

. Partner with the HR Specialist to facilitate the retrieval, interpretation, and submission of visual data from non accessible programs and sources including but not limited to HR tracking systems, performance management portals, and HR software. Enters data and submits administrative requests as directed by the HR Specialist.

. Translate electronic and print information into accessible formats for the HR Specialist''s review. Sources include but are not limited to policy documents, printed materials, handwritten records, and online and print research. Conducts targeted internet research and keyword searches in print and electronic documents and compiles contextual information as directed to streamline the Specialist''s review process.

. Collaborate on written products including but not limited to documents, presentations, and correspondence by reviewing visual layouts, spacing, and formatting prior to submission. Assists in drafting and proofreading, correcting typographical or formatting inconsistencies, and ensuring polished, professional products.

. Accompany the HR Specialist to meetings to provide visual descriptions of meeting materials and room dynamics (such as attendance and participation cues), and records official minutes or action items. When directed, assist with the technical aspects of presentations, including displaying visual aids and advancing slides to ensure smooth presentation delivery.

. Handle Personally Identifiable Information (PII) with the utmost discretion, adhering strictly to federal confidentiality and privacy protocols.

1. Personal Assistance

. Meal and Break Facilitation: When directed by the HR Specialist, assist during meals and break periods to ensure equal access to workplace amenities. This includes but is not limited to reading menus, assisting with food or beverage preparation (such as reading instructions on packaging), and retrieving food or beverage orders when requested.

• Professional Presentation Facilitation: Partner with the HR Specialist to ensure a polished professional appearance throughout the workday. This includes but is not limited to providing discrete, objective visual feedback regarding attire and grooming and assisting with quick resolutions, such as utilizing stain removal pens or wipes
• Workplace Logistics and Engagement: Partner with the HR Specialist to facilitate smooth participation in workplace events and social activities. This includes but is not limited to assisting with physical navigation in crowded or dynamic spaces, helping facilitate engagement in team-building activities, and reading and transcribing handwritten notes or messages as directed.
• Incident and Adaptive Logistics Support: Provide physical assistance with organizing, retrieving, or managing personal belongings, adaptive equipment, or specialized technology (e.g., setting up braille displays, organizing tactile labeling systems, or plugging in charging cables).
• Minor Environmental Adjustments: Assist with immediate physical workspace adjustments to ensure non-medical comfort and safety, such as but not limited to adjusting desk lighting, regulating thermostat settings, managing window blinds, or clearing unexpected physical hazards or clutter from walkways.
• Material Management and Retrieval: Facilitate the HR Specialist's workday continuity by retrieving printed materials, supplies, and other items as directed within and in the vicinity of the work location during standard work hours.
• Facilities Access Support: Provide non-medical environmental support to ensure safe and efficient access to workplace facilities. This includes but is not limited to guiding the employee to restrooms, break rooms, and wellness rooms; verifying the cleanliness, availability, and layout of these facilities; and assisting with the physical manipulation of non-accessible fixtures (e.g., heavy doors, poorly placed soap dispensers, or complex security badge scanners).

2. Mobility, Navigation, and Travel Support

• Environmental Orientation: Assist the HR Specialist in orienting to and navigating federal buildings, training centers, conference venues, and work-related social venues to ensure seamless mobility. This includes but is not limited to assisting with arrival and departure logistics from work and work-related social locations (e.g. identifying vehicles, building entrances, elevators) and assisting the HR Specialist in safely navigating emergency evacuations.
• Comprehensive TDY and Travel Support: Contingent on the HR Specialist being assigned official temporary duty (TDY) travel). Accompany the HR Specialist and ensures an accessible, seamless, and professional travel experience. Act as a continuous logistical resource, executing a wide variety of both professional and personal assistance tasks as they arise. This includes facilitating physical transit through airports and train stations, managing lodging and venue navigation, assisting with dining logistics, and providing the environmental orientation necessary to ensure the employee's autonomy and equal access throughout the duration of the travel status.

There may be other duties as assigned.

Required qualifications to be successful in this role:

.Ability to read aloud and occasionally interpret complex, technical HR terminology, guidelines, and legal texts clearly, accurately, and at a pace that supports a collaborative and efficient workflow.

.Skill in utilizing standard office technology and productivity software, including but not limited to the Microsoft 365 application suite and Adobe Acrobat, to format documents, input data, and convert physical media into accessible digital formats. Knowledge and familiarity with assistive technology, such as Freedom Scientific's Fusion and HumanWare's Kurzweil 1000, is a plus.

.Demonstrated willingness and flexibility to perform a diverse blend of professional administrative duties and personal assistance tasks (including non-medical daily living supports) seamlessly throughout the workday, adapting quickly to the changing immediate needs of the employee.

.Knowledge of, or willingness to be trained in, standard human guide (sighted guide) techniques to ensure safe, comfortable, and dignified physical navigation in various environments.

.Exceptional interpersonal skills, emotional intelligence, and professional boundary management to work effectively in a non-medical peer-support capacity, combined with absolute discretion regarding privacy and Personally Identifiable Information (PII).

.Dependability, physical stamina, and flexibility to facilitate environmental navigation, mobility, and physical access logistics in both the primary workplace and official travel settings.

.Ability to successfully complete a CGI Background Investigation to include; 50 State Criminal, Education, Employment, Credit and Driving Records Checks

.Ability to obtain and maintain a Department of Justice Modified Risk Public Trust waiver

Hourly Rate: $30.96/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

CGI Federals benefits are offered to eligible professionals on their first day of employment to include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar for dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible professionals

Additional benefits determined by your Service Contract Act:

Paid Time Off (PTO)

Paid Federal Holidays

Health & Welfare Benefits

#CGIFederalJob

Skills:

• Customer Service & Support
• Data Entry
• MS Office365
• Document Management
• Human Resources

What you can expect from us:

Together, as owners, let's turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.

Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team-one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

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CGI is an Equal Opportunity Employer, to include disability and protected veteran status; we are committed to compliance with U.S. laws and regulations. Click here to access an overview of our U.S. Equal Employment Opportunity and Anti-Harassment Policy.

Applicants have rights under Federal Employment Laws:

• EPPA
• FMLA
• Know Your Rights: Workplace Discrimination is Illegal
• Pay Transparency Statement Policy

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.