Access Control, Administrative Skills, Calendar Management, Code of Federal Regulations, Computer Software, Federal Government, Hotel Reservation, Legal, Mail Processing, Meeting Minutes, Office Management, Regulations, Security Clearance, Support Documentation, Top Secret Clearance, Travel Planning, United States Citizen, Willing to Travel, Writing Skills
This is a TEMPORARY, INTERMITTENT position located in the Bureau of African Affairs, Office of the Executive Director. The incumbent serves as a Secretary responsible for supporting High-Ranking Officials and staff members by performing administrative and secretatial duties required to accomplish activities, functions, and missions of overseas posts, regional bureaus, and the Department of State effectively and efficiently.
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Duties
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- Takes meeting notes/minutes by attending regularly scheduled meetings at post overseas.
- Provides office management support, ensuring the security of classified and sensitive information as well as equipment within the Controlled Access Area.
- Reviews incoming correspondence and forwards it with necessary information or instructions to the appropriate organizations for action and composes correspondence for signature, refers other documents to appropriate staff for action.
- Receives calls, greets visitors, and directs staff members to contacts needing their attention or action.
- Makes travel arrangements, arranges and schedules visits, makes transportation and hotel reservations, and notifies organizations and officials to be visited.
Requirements
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Conditions of employment- U.S. Citizenship is required.
- Incumbent will be subject to random drug testing.
- Must be able to obtain and maintain a Top Secret security clearance.
- Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/
- Must be able to type 40 words per minute.
Qualifications
Applicants must meet all the required qualification requirements described below by the closing date of this announcement.
NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.
Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.
Applicants must have one (1) year of specialized experience equivalent to the GS-09 grade level in the Federal service. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform the duties of the position and is typically in or related to the work of this position. Qualifying specialized experience must demonstrate the following: - Experience applying administrative concepts, principles and practices to independently perform duties at posts overseas.
- Experience interpreting and applying official travel regulations as they pertain to domestic and overseas travel.
- Experience working with high-ranking officials at overseas posts; scheduling meetings, travel, and related activities.
- Experience analyzing and evaluating correspondence and utilizing office software tools and computer applications.
Education
Education requirements do not apply to this vacancy announcement.
Additional information- To request a reasonable accommodation for additional time on the timed sections of the assessment, please submit your request using the "Request a Reasonable Accommodation" button within the Assessment Application.
For all other reasonable accommodations at the U.S. Department of State, please contact the Office of Accessibility and Accommodations (OAA) at OAA@state.gov.
OAA is responsible for reviewing and adjudicating reasonable accommodation (RA) requests for the Assessment Battery being used for this announcement. The following applies to all RA requests:
- RA requests cover additional time on timed sections only.
- Applicants submitting a RA request MUST attach supporting medical documentation signed by a licensed, treating medical provider. The documentation should describe the nature, severity, and expected duration of the condition, identify the relevant medical condition or diagnosis, and explain the basis for the requested extension. RA requests that do not contain supporting medical documentation attachments at the time of initial request may be subject to further review.
- Note: the following documents do not, on their own, qualify for automatic approval of the RA request: Schedule A letters, VA benefits letters, or SSA letters.
- Applicants MUST submit their application before the vacancy closes, even if pending an accommodation decision.
- Applicants are encouraged to carefully follow instructions related to medical documentation provided in the vacancy announcement prior to beginning the RA process.
- Applicants will have 48 hours after their RA request is adjudicated to complete the assessment battery. Scores generated after the allotted timeframe will not be admissible and the applicant will not be considered further for the vacancy.
- If a different type of RA is needed, please contact OAA directly at OAA@state.gov.
- If eligible, situational telework agreements may be permitted with supervisory approval.
- Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days and may require a higher or lower security clearance. Telework eligibility and security clearance requirements may vary for such similar positions.
- Agency & Interagency Career Transition Assistance Program (CTAP & ICTAP): View OPM's CTAP & ICTAP eligibility website for more information. You must be rated in the Well-Qualified category and submit supporting documents under the required documents section of this announcement to receive selection priority consideration. To be considered Well-Qualified applicants must: score an 85 or above, meet Minimum Qualifications, and demonstrate proficiency in some, but not all major aspects of the position.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
In accordance with 5 CFR § 890.102 (3), employees serving in a temporary appointment not to exceed one (1) year with an intermittent work schedule (no regular work schedule), limited to a maximum of 1040 hours in an appointment period are not eligible for benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.D
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