Senior Administrative Assistant

Whether it's the unique breadth of our integrated offering that covers Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology products; or our commitment to recognizing and rewarding people for the contribution they make - working here isn't like anywhere else.

At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

The Sr. Administrative Assistant provides high-level administrative support to company executives. Responsibilities include preparing reports and presentations, managing schedules, coordinating travel and expenses, screening calls, and supporting special projects. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Provide administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.
• Manage executive communications such as email and phone correspondence.
• Prepare and edit PowerPoint presentations for corporate leadership.
• Coordinate logistics and materials for leadership meetings
• Assist HR with recruitment activities by scheduling interviews and coordinating candidate visits.
• Maintain the functional organizational chart
• Reconcile monthly corporate credit card statements.
• Collaborate with the other administrative assistants and leadership teams to plan and execute onsite and offsite meetings and events.

Preferred Skills and Qualifications

• 5+ years of experience as a senior administrative assistant, supporting multiple senior-level executives, including direct reports.
• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization and with external partners.
• Strategic thinker with a solution-oriented mindset.
• Demonstrated ability to thrive in a fast-paced, team-oriented, and collaborative environment.
• Professional and welcoming phone presence with strong follow-through skills.
• Excellent time management, prioritization, delegation, and multitasking abilities.
• Proficient in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
• Ability to work cross-functionally with multiple departments and levels within the organization.
• Position is commensurate with experience.

Physical Requirements and Work Environment

This role requires the ability to perform standard office activities, including extended periods of computer use, participation in virtual and in-person meetings, and collaboration across teams. Depending on business needs, occasional travel may be required. Work environments and physical requirements may vary based on the requirements of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

This job description describes the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities. Duties and responsibilities may be modified, added, or removed as necessary to meet business and organizational needs.

Compensation

The target base salary range for this role is $70,000-$90,000 per year. This range reflects the anticipated compensation for the role. Where pay falls withing the range may vary based on many factors, including, but not limited to, job responsibilities, skills, experience, education, certifications, location and applicable geographic pay zones, market conditions, internal equity and business considerations. Compensation decisions are made based on an assessment of the candidate’s qualifications and the totality of relevant factors.

In addition to base salary, this role is eligible to participate in an annual short-term incentive program, subject to plan terms and eligibility requirements.

Benefits

Galderma offers a competitive and comprehensive benefits program, including medical, dental, and vision coverage, a 401(k) plan with employer match, paid time off, and other benefits, subject to eligibility and applicable plan terms.

Work Authorization

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the United States.

What We OfferAt Galderma, you’ll be part of a purpose-driven organization committed to advancing dermatology and improving patient outcomes worldwide. We offer competitive compensation, annual incentive opportunities, and comprehensive benefits, along with meaningful opportunities for growth, development, and collaboration in an inclusive and innovative environment.

Next Steps

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
• The next step is a virtual conversation with the hiring manager 
• The final step is a panel conversation with the extended team

Don't meet every single requirement? At Galderma, we are dedicated to building a diverse, inclusive, and innovative workplace. If you're excited about this role, but your experience doesn't align perfectly with the qualifications listed, we encourage you to apply anyway!

If you are considering employment at Galderma, review our job postings at www.galderma.com/us/careers. Please be aware of fraudulent job offers and individuals falsely claiming to represent our Human Resources department. Our company will never request or offer payment, personal financial information, or sensitive data (such as Social Security numbers or bank details) during the early stages of recruitment. All legitimate communications from our HR team will come from official company email domains and follow our established hiring process.