Senior Administrative Assistant

Senior Administrative Assistant

This Administrative Assistant position offers $37-$38/hour and is based in Boston with a hybrid schedule (Monday through Thursday onsite, Friday remote). Hours are 8:30 AM to 5:00 PM with a 30-minute lunch or 8:30 AM to 5:30 PM with a 1-hour lunch. This role supports senior leaders within a global investment management/financial services organization and requires strong administrative, calendar management, and coordination skills. The assignment is expected to last 6+ months with potential longer-term opportunities.

Responsibilities:

• Provide administrative support including calendar management, correspondence, meeting coordination, expense reporting, invoice processing, and contract tracking.
• Manage complex Outlook calendars and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Organize team events, onsite meetings, offsites, and outings.
• Prepare meeting materials, presentations, and follow-up documentation.
• Track tasks and support departmental projects.
• Handle confidential and time-sensitive information with discretion.
• Provide backup support for administrative staff and reception coverage as needed.

Qualifications:

• 4+ years of administrative or professional office experience preferred.
• College degree and/or equivalent relevant work experience.
• Strong experience managing complex calendars in Outlook.
• Experience supporting executives or senior leadership teams.
• Board meeting preparation experience strongly preferred.
• Event planning and coordination experience a plus.
• Exceptional organizational, prioritization, and multitasking skills.
• Strong verbal and written communication abilities.
• High attention to detail and ability to thrive in a fast-paced environment.
• Professional, collaborative, and team-oriented approach.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Stable work history with no frequent job changes preferred.

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)