Senior Administrative Assistant

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a Senior Administrative Assistant today with HCA Healthcare.

Job Summary and Qualifications

This position provides administrative support to the Chief Culture & Values Officer and Chief Privacy Officer. Teamwork, organizational skills and confidentiality are essential. Maintains Outlook calendars and email as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing extra attention due to specific deadlines. Assists other administrative support staff in projects and cross-coverage as needed.

What you will do in this role:

• Manage executive and team calendars, proactively schedule meetings and events, and ensure seamless coordination of departmental activities.
• Serve as the primary point of contact for department guests and lead all meeting logistics, including room reservations, refreshments, audiovisual equipment, and related arrangements.
• Own office operations, including mail and deliveries, office supplies, facility maintenance requests, equipment procurement, and new hire onboarding setup.
• Manage invoice processing from receipt through approval, partnering closely with Accounting to ensure timely and accurate payment.
• Maintain complete and organized vendor records, including invoices, statements, contracts, and related correspondence.
• Coordinate and distribute recurring communications to leaders, employer clients, and key stakeholders.
• Maintain accurate and up-to-date organizational contact databases, including executive, employee, client, employer, and vendor information.
• Provide comprehensive administrative support, including correspondence preparation, document management, mail processing, filing, phone coverage, and package distribution.
• Administer vendor management activities, including vendor research, due diligence, contract administration, database maintenance, and tracking program performance metrics.
• Compile, audit, and distribute monthly departmental PTO reports for executive leadership review.
• Maintain accurate records of membership, participant, and operational statistics and ensure accessibility of reporting data.
• Prepare professional information packets and materials for prospective members, affiliates, vendors, and business partners.
• Establish and maintain departmental filing systems to ensure timely retrieval of records and correspondence.
• Review, proofread, and edit departmental communications, reports, presentations, and other documents for accuracy and professionalism.
• Manage departmental supply inventory and monitor expenses to ensure adherence to approved budgets.
• Coordinate executive and leadership travel arrangements, develop detailed itineraries, and prepare expense reports.
• Develop and support presentations and meeting materials for board meetings, client presentations, business development activities, and sales initiatives.
• Collaborate cross-functionally to support organizational priorities and departmental objectives.
• Demonstrate professionalism, accountability, sound judgment, discretion, and a strong commitment to operational excellence.
• Maintain strict compliance with the Code of Conduct, HIPAA regulations, PHI confidentiality requirements, and all applicable company policies.
• Execute additional duties and special projects assigned by leadership to support business objectives.
• Ensure full compliance with company policies, procedures, business ethics standards, and operational requirements while promoting adherence throughout assigned programs and customer relationships.

Key Expectations

• Operates with a high degree of professionalism, discretion, and confidentiality.
• Demonstrates exceptional organizational skills and attention to detail.
• Successfully manages multiple priorities while meeting deadlines in a fast-paced environment.
• Takes ownership of responsibilities and proactively identifies and resolves issues.
• Consistently follows through on commitments and demonstrates a strong customer-service mindset.
• Communicates effectively with executives, internal stakeholders, vendors, and external partners.
• Maintains accuracy, responsiveness, and a sense of urgency in all assigned work.

What you must have for this role:

• High School Graduate/Equivalent required
• College Graduate preferred 
• 3+ years of experience as an Admin Assist required 

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

We are comprised of affiliated hospitals, physician practices and other sites of care across the United States and United Kingdom. The Sarah Cannon Cancer Network is transforming cancer care through integrated services and cutting-edge technologies. Our physicians can develop leading oncology programs to advance science and patient care. Providing physician-led patient care offers our doctors access to a national network of experts. This is where multidisciplinary teams come together with a goal of delivering seamlessly coordinated, quality cancer care. Through a united network of globally recognized oncology specialists, we collaborate and share best practices. We address each aspect of the cancer journey, from screening and diagnosis through treatment and survivorship, to advance our shared mission: Above all else, we are committed to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Senior Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.