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Administrative Jobs in San Francisco, CA

Senior Executive Assistant

Handshake

San Francisco, CA

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JOB DETAILS
SKILLS
Artificial Intelligence (AI), Automation, Benchmarking, Best Practices, Business Growth, C-Level Management, Calendar Management, Channel Strategies, Communication Skills, Continuous Improvement, Cross-Functional, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Fortune 500 Customers, High Tech Industry, Identify Issues, Interpersonal Skills, Leadership, Operational Strategy, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project/Program Management, Psychiatry and Mental Health, Research Laboratory, Slack, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
San Francisco, CA
POSTED
1 day ago
About Handshake

Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions.

In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We've grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month.

Why join Handshake now:
  • Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel
  • Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world's top educational institutions
  • Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders
  • Build a massive, fast-growing business with billions in revenue
About the Role

Handshake is seeking a highly organized, proactive, and strategic Senior Executive Assistant to support three C-level executives. This role is critical to ensuring our leaders operate efficiently and effectively, enabling them to focus on driving the business forward.

The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment and discretion, anticipates needs before they arise, and seamlessly manages competing priorities. In addition to providing executive support, this individual will serve as a trusted partner across the organization, helping coordinate key initiatives, drive operational excellence, and foster a positive employee experience.

This position is based in downtown San Francisco and requires an in-office presence five days per week (Monday-Friday).
  • Complex calendar management and internal and external meeting coordination across three C-level executives, balancing competing priorities and maximizing executive effectiveness.
  • Schedule internal and external meetings; follow up with guests to confirm attendance and help compile and prepare meeting materials.
  • Assist with booking travel, including airline and hotel, and ground transportation arrangements, and prepare detailed itineraries for executives.
  • Manage expenses and expense reporting for executive leaders.
  • Act as a strategic partner to executives by anticipating needs, proactively solving problems, and identifying opportunities to improve efficiency and streamline operations.
  • Support special projects and cross-functional initiatives on behalf of executive leaders, tracking key deliverables, deadlines, and follow-up items.
  • Plan team events, offsites, and annual week-long onsite while maintaining a strong pulse on culture and team morale.
  • Act as the team expert and go-to person for matters related to supported leaders and departments.
  • Work closely with the recruiting team to coordinate interviews between executives, team members, and candidates, ensuring a seamless candidate experience.
  • Serve as a welcoming representative of Handshake for executive guests, candidates, partners, and other visitors to the San Francisco office, ensuring a polished and professional experience.
  • Coordinate meeting logistics, room setup, and executive hospitality for leadership meetings and key visitors.
  • Keep relevant stakeholders informed and ensure information is effectively communicated throughout teams and the broader organization. Identify communication gaps and escalate issues when appropriate.
  • Leverage technology, AI-powered tools, and process improvements to increase efficiency, automate routine tasks, and enhance executive support workflows.
  • Exercise exceptional judgment and discretion while handling confidential business, personnel, and organizational matters.
  • Collaborate closely with the broader Executive Assistant team, sharing best practices and providing support as needed.
Desired Capabilities
  • 5+ years of Executive Assistant experience supporting senior executives, preferably within a high-growth technology company or similarly fast-paced environment.
  • Proven experience supporting multiple senior leaders simultaneously with exceptional attention to detail and prioritization skills.
  • Outstanding verbal and written communication skills.
  • Exceptional organizational and project management abilities with a strong bias toward action.
  • Demonstrated ability to exercise sound judgment, maintain confidentiality, and navigate sensitive situations with discretion.
  • High emotional intelligence and strong interpersonal skills, with the ability to build trust and influence across all levels of the organization.
  • Resourceful, adaptable, and comfortable operating in ambiguity.
  • Experience planning complex travel, offsites, team events, and executive meetings.
  • Strong proficiency in Google Workspace and collaboration tools such as Slack, Zoom, Workday, and modern productivity platforms.
  • Experience leveraging AI and automation tools to improve efficiency and streamline administrative workflows is a plus.
  • Team-oriented mindset with a willingness to collaborate, share best practices, and support fellow members of the Executive Assistant team.
  • Passion for problem-solving, continuous improvement, and delivering exceptional support.


Perks

Handshake delivers benefits that help you feel supported-and thrive at work and in life.

The below benefits are for full-time US employees.

Ownership: Equity in a fast-growing company

Financial Wellness: 401(k) match, competitive compensation, financial coaching

Family Support: Paid parental leave, fertility benefits, parental coaching

Wellbeing: Medical, dental, and vision, mental health support, wellness stipend

Growth: Learning stipend, ongoing development

Remote & Office: Internet, commuting, and free lunch/gym in our SF office

Time Off: Flexible PTO, 15 holidays + 2 flex days

Connection: Team outings & referral bonuses

Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.

About the Company

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Handshake

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