Shiley Deans Office Student Assistant

Position Details

Position Information

Job Title Shiley Dean's Office Student Assistant Department Shiley School of Engineering Office Administration Terms and Hours Approx. 10 - 15 hrs/wk Job Category Student Employment Hourly Wage Portland Metro Minimum Wage ($16.80) Job Summary

Shiley Dean's Office Student Assistants will perform a variety of different office support tasks as part of a team to provide professional-level assistance. They are responsible for supporting the School's administrators and staff in the Dean's Office. The position is estimated to require 10-15 hours per week.

In your cover letter, please include the hours you are able to work (M-F days/times) and what is it about this position that makes it interesting for you.

Core Duties

General tasks:

• Assist staff team with administrative tasks (data entry/reconciliation, copying/ scanning, on-campus errands, etc.)
• Take initiative in seeking additional projects after completion of each project
• Other administrative tasks as needed

Marketing and related tasks:

• Post updates and engaging information on social media platforms
• Assist in updating webpage content
• Support the weekly student newsletter "The Pulse"
• Create graphic images for the display screens in Shiley, events in Engage and social media
• Assist in welcoming guests to the office, including prospective students and families, potentially leading building tours and/or answering questions about UP
• Support Shiley and UP outreach events scheduled during evenings and weekends
• Interview faculty and students to create pieces for social media, SSOE and UP marketing, etc.
• Other relevant duties as assigned

Minimum Qualifications

• Maintain a professional manner at all times
• Respect and protect confidentiality of SSOE information (including student/staff/faculty matters)
• Exhibit strong written and oral communication skills
• Detail oriented with strong critical thinking and effective problem-solving skills

Preferred Qualifications

Fluency in use of software/programs including

• Microsoft Office Suite (primarily Word, Excel, PowerPoint, Outlook, and Teams)
• Canva
• Social media platforms

Physical Requirements

• N/A

Posting Detail Information

Posting Number SE1116-2023 Number of Vacancies Multiple Estimated Start Date 08/24/2026 Open Date 08/20/2026 Close Date 09/14/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents