Talent Acquisition Coordinator

Description

ROLE: Talent Acquisition Coordinator

REPORTS TO: Head of Talent Acquisition

LOCATION: Hybrid - Houston, Texas

THE OPPORTUNITY

We're looking for a proactive, detail-driven Talent Acquisition Coordinator to support North America hiring efforts. This role focuses on recruiting coordination, requisition and pre-employment administration, onboarding support, and targeted sourcing. The ideal candidate is highly organized, responsive, and committed to creating a smooth experience for candidates, hiring managers, and internal partners.

KEY JOB RESPONSIBILITIES

Talent Acquisition Coordination

• Create, open, maintain, and close requisitions in the Applicant Tracking System, ensuring job, compensation, approval, posting, and workflow details are accurate.
• Coordinate interviews, candidate communications, hiring calendars, travel, and other recruitment logistics.
• Maintain accurate candidate, requisition, offer, source, and hiring data and prepare recurring TA reports and trackers.
• Support internal transfers, promotions, referrals, confidential searches, onboarding handoffs, and other specialized hiring needs.

Offers, Background Checks & Onboarding Support

• Prepare offer letters and manage post-offer administration following recruiter handoff.
• Initiate and monitor background checks, coordinate follow-up on discrepancies or delays, and escalate issues as appropriate.
• Track offer acceptance and pre-employment requirements through completion and ensure accurate handoffs to HR, Payroll, IT, and onboarding partners.
• Coordinate new hire setup, paperwork, technology requests, orientation logistics, and onboarding materials.

Sourcing & Full-Cycle Recruitment as Needed

• Identify and engage active and passive candidates using LinkedIn Recruiter, job boards, referrals, networking, Boolean search, and targeted research; build and maintain talent pipelines for current and future hiring needs.
• Support limited full-cycle recruitment as needed by screening candidates, coordinating interviews, maintaining timely communication, and accurately documenting candidate activity in the ATS.

CANDIDATE PROFILE

• One to three years of experience in Talent Acquisition, recruiting coordination, HR support, sourcing, or a related function.
• Experience creating and maintaining requisitions and supporting offers, background checks, pre-employment activities, and onboarding handoffs.
• Experience sourcing active and passive candidates and building organized talent pipelines.
• Proficiency with Applicant Tracking Systems, CRM platforms, Microsoft Office, and recruiting technology. Experience with Jobvite, HireRight, Criteria, or LinkedIn Recruiter is preferred.
• Strong research, organization, follow-up, data-quality, and time-management skills.
• Excellent communication, customer service, attention to detail, and ability to work effectively in a fast-paced environment.
• Ability to handle confidential information and collaborate effectively with recruiters, hiring managers, HR, Payroll, IT, and other internal partners.

COMPANY OVERVIEW

Venterra Realty is a growing developer, owner, and operator of multifamily apartments with 90 mixed-use and multifamily communities across 22 major US cities. Over 50,000 people and more than 10,000 pets call Venterra "home"! The Venterra Team is focused on achieving excellence in serving its three major stakeholders: residents, employees, and investors. Venterra has enjoyed tremendous growth and financial success over its 24-year history. This success has been achieved through the exceptional commitment and dedication of Venterra's approximately 950 team members. Find out more about Venterra Realty and its award-winning company culture at Venterra.com.

Explore our communities at VenterraLiving.com, and visit Venterra.com to learn more about how we're out-caring the competition by staying true to our value proposition: "We care more about renter experiences, which drives superior results."

Venterra Realty is an equal opportunity employer. Accessibility accommodations are available on request for candidates taking part in all stages of the selection process.

Work Authorization Requirement: Applicants must be legally authorized to work in the United States at the time of application and throughout employment. The company does not provide visa sponsorship for this role.