Temporary HR Administrative Assistant

Our client, a large nonprofit healthcare and senior living organization, is seeking a full-time HR Administrative Assistant for a temporary 3+ month assignment. This fully onsite position offers $28/hour and a schedule of 7:45 AM - 3:45 PM. Located in Boston, this role serves as the first point of contact for employees, visitors, and applicants while providing administrative and operational support to the Human Resources team. Qualified candidates are encouraged to apply for immediate consideration.

Key Responsibilities

• Greet visitors, employees, and applicants, providing exceptional customer service and directing inquiries appropriately.
• Answer and route incoming HR department calls.
• Assist employees with basic Workday-related tasks and support applicants through the application process.
• Verify and maintain I-9 documentation, including tracking expiration requirements.
• Handle sensitive employee and company information with strict confidentiality.
• Ensure compliance with HR data management policies, privacy regulations, and data security protocols.
• Coordinate front desk coverage to ensure consistent service during breaks and absences.
• Manage ticket purchasing across the organization.
• Process HR team expense reimbursements and vendor invoices.
• Support onboarding and new hire processes.
• Coordinate monthly new hire orientation logistics, including materials, room setup, catering, schedules, and presentations.
• Assist with recruitment activities, interviews, job fairs, open houses, and other hiring events.
• Prepare recruitment materials and support department initiatives as needed.

Candidate Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2-4 years of HR, administrative, or related experience in a fast-paced environment.
• Experience supporting employee inquiries, payroll, benefits administration, or HR systems preferred.
• Familiarity with Human Capital Management (HCM) systems such as Workday, Epicor, or similar platforms.
• Strong customer service and interpersonal skills.
• Professional, proactive, collaborative, and results-oriented approach.
• Excellent organizational and multitasking abilities.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and adapt to changing demands.
• Strategic thinker with the ability to handle challenging situations effectively.
• Motivated to learn and flexible in a dynamic environment.
• Proficient in Microsoft Office (Word, Excel), databases, and general computer applications.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)