Vendor Receivables Specialist

Welcome to Gelson’s! For over 75 years, Gelson’s has served Southern California shoppers with an enthusiasm for food of the highest quality. Our commitment to quality, selection and exceptional service sets us apart. We strive to exceed our customers’ expectations with every visit, and we take pride in creating a positive shopping experience.

We are currently searching for a Vendor Receivables Specialist to join our accounting department in Santa Fe Springs. This position will provide direct assistance to the buying team, vendors and accounting department. 

Come join the Gelson’s team and help us continue our tradition of excellence in grocery retail.

Responsibilities

As a Vendor Receivables Specialist, you will coordinate the accurate and timely billing, collection, and reconciliation of vendor receivables. Work closely with buyers, vendors, Accounts Payable, and Accounting to resolve outstanding balances, reconcile accounts, and administer approved vendor deductions. Maintain and improve vendor receivables procedures under the Controller’s direction. Coordinate daily workflow with the Vendor Receivables Clerk, provide training and guidance, and escalate workload or performance concerns to the Controller.

Essential Duties:   

Billing

• Review and enter buyer deal sheets and invoice vendors according to approved terms and supporting documentation.
• Follow up on missing agreements and unbilled allowances to ensure complete and timely billing.
• Maintain accurate vendor accounts and record transactions to the appropriate accounts.

Collections

• Investigate overdue balances, prioritize collections, and document follow-up and payment commitments.
• Resolve billing and promotional disputes with buyers and vendors; escalate significant issues and collection risks.
• Coordinate approved deductions with Accounts Payable, verify application to receivables, and prevent duplicate recovery.
• Apply payments promptly and resolve unapplied cash, short payments, and aged credits.

Reconciliations and Reporting

• Reconcile the vendor receivables subledger to the general ledger and resolve differences.
• Support month-end close by identifying unbilled allowances, cutoff issues, and adjustments for Accounting review.
• Review aging, recommend reserves and write-offs, and prepare collection and receivables reports.
• Obtain required approvals for credits, settlements, write-offs, and adjustments.

Other

• Maintain procedures and audit documentation, support internal controls, and implement approved improvements.
• Communicate issues affecting deadlines and perform other related duties as assigned.

Qualifications:

Education and Experience:

• Bachelor’s degree in accounting, Business, Finance, or a related field plus at least one year of accounts receivable experience; or a minimum of four years of accounts receivable experience in lieu of a degree.
• Experience must include collections and account reconciliations.
• Experience with vendor deductions, promotional allowances, or dispute resolution is preferred.
• Retail or supermarket experience is preferred.

Computer Skills:

• Proficiency in Excel, including pivot tables, lookup functions, and reconciliation of large datasets.
• Experience with ERP or accounting systems and email applications.

 Salary range: $71,000 - $78,000