Key responsibilities: Process a high volume of AV vendor invoices end to end: review, code to the correct GL accounts and AV project or job, and enter them in NetSuite Match invoices to purchase orders and receipts for AV equipment: displays, cameras, microphones, DSPs, control systems, mounts and cabling, often with partial shipments, backorders and drop-ships to client sites Track project-based costs so equipment lands on the right installation, supporting accurate job costing and project margins Process invoices from installation subcontractors work with AV Project Managers to validate Handle recurring AV charges such as cloud management subscriptions, software licensing, extended warranties and support contracts, and flag upcoming renewals Resolve price, quantity and receiving discrepancies with purchasing, warehouse/staging, project managers and vendors, including RMAs, credits and vendor rebates Prepare and run weekly payment batches (ACH, check, wire and credit card), aligned with cash flow, distributor terms and early-pay discounts Reconcile field technician expense reports and corporate cards for travel, materials and on-site purchases. Support month-end close with accruals for received-not-invoiced equipment and work-in-progress subcontractor costs, plus AP aging reports Prepare annual 1099s and support sales and use tax review on equipment purchases, including tax-exempt education and government projects Answer vendor and internal inquiries promptly, reflecting cb20s service-first culture, and suggest AP process improvements.